Project Coordinator

Note that this position is a 12-month term. Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Career Development Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant, please update your current union status in your candidate profile each time you apply for a vacancy. Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates.

Job Number:  J0921-0395

Job Title:  Project Coordinator

Job Type:  Term Full Time

Department:  Facilities Management & Planning

Job Category:  Administrative

Number of Positions:  1

Date Posted (dd/mm/yyyy):  15/09/2021

Closing Date (dd/mm/yyyy):  23/09/2021

Salary (with Salary Rate):  65,198.00 - 71,804.00/Year

Assignment Duration From:  01/10/2021

Assignment Duration To:  30/09/2022

Employee Group:  Administrative Staff - CUPE 2424

Salary Level:  9R

Date Position Available:  01/10/2021

Reporting to the Director of Project Planning, Design, and Construction (PD&C), the Project Coordinator supports all aspects of the project management process and assists in coordinating construction projects by providing project administration, construction contract administration, financial reporting, schedule monitoring, and financial project coordination activities. The incumbent provides project support to the department’s Project Managers, Senior Project Managers, and Director of PD&C. The Project Coordinator is relied on by the PD&C group, and Administrative Services to track and report on project budgets and funding sources to ensure that available funds are effectively spent, and ensures all project costs are accounted for and reported.

The incumbent must possess the following qualifications:
• The incumbent works in an environment in which multi-tasking is required. Excellent organizational skills and the ability to set priorities are essential skills, as well as demonstrated resourcefulness, decision making ability, and flexibility and must have the ability to work quickly and accurately under pressure.
• The incumbent must be able to prioritize tasks, meet deadlines, and take initiative without supervision. As the incumbent is privy to confidential and sensitive information in regards to contracting and procurement, the incumbent must exercise discretion at all times.
• The incumbent must have sound experience and knowledge of purchasing, contracting, and order processing procedures, as well as experience working with a financial reporting system.
• Analytical and problem solving skills are required to identify issues and support an appropriate course of action.
• Must have a current knowledge of the Occupational Health and Safety Act.
• Must possess excellent interpersonal and communication skills to provide excellent liaison services.
• Leadership skills and the ability to participate as an effective team member are essential in the timely and successful completion of projects.

The above is normally acquired through the completion of:
• Completion of 3 year post-secondary education, including courses in accounting, procurement, business computer systems and administration.
• Five (5) years of progressively responsible project/administrative experience preferably in a facility management environment with exposure to a computerized project and/or maintenance management system and working with financials and budgets.

Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

By applying for this job you are acknowledging that the actual duties associated with this job may differ somewhat from those identified in the job posting and that you will agree to perform the duties of this job as determined through the joint job evaluation process.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

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