Program Support I - Data Entry and Records Management Administrator

This position is a part of the Non-Academic Staff Association (NASA).

This position has an end date of March 31, 2023.

Location

This is a hybrid position with a mix of remote and in-person at North Campus Edmonton.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Working for the Department/Faculty

As part of the University of Alberta’s College of Social Sciences and Humanities, the Faculty of Education is home to award-winning teachers, internationally recognized researchers, educational innovators, and community leaders. When you join the Faculty of Education, you are joining one of the world's top faculties of education, consistently ranked among the top four faculties of education in Canada and top 100 in the world. At heart, we are a supportive, welcoming academic community of highly engaged, socially conscious, diverse scholars, students, and staff. Our work impacts K-12 students, their families, communities, and partners in education, and other professions. We advance the careers of future researchers, teachers, professionals, and policy makers as active and contributing citizens.

Position

Reporting to the Academic Faculty Manager, this hybrid, casual position is responsible for data entry and records management, as required by the Faculty of Education. You will support faculty administrators in moving information from working documents into University of Alberta enterprise systems, and vice versa. You will also provide record management support by organizing files and applying standard naming conventions, on an as-needed basis for a variety of Faculty of Education data management projects.

Duties

• Perform word processing and data entry for the faculty.
• Maintain files and filing systems.
• Maintain spreadsheets and/or databases. Runstandard reports for area or program. Compile and maintain data. Assemble and format data to create simple reports.
• Prepare and send emails and other area/program related correspondence.
• Other duties as required.

Minimum Qualifications

• Excellent organization skills and attention to detail.
• Excellent problem-solving and critical thinking skills.
• Excellent interpersonal and communication (verbal and written) skills including strong ability to demonstrate professionalism, confidentiality, and diplomacy.
• Ability to work both independently with minimal guidance, and collaboratively with others.
• Strong administrative and communication technology skills.
• A commitment to continuous improvement and service excellence.
• A commitment to the University's Indigenous initiatives, and principles of equity, diversity, and inclusivity.
• A high school diploma (a diploma in business administration preferred).

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.