Program Coordinator

Date Posted: 03/19/2024
Req ID: 36590
Faculty/Division: Temerty Faculty of Medicine
Department: Department of Medicine
Campus: St. George (Downtown Toronto)
Position Number: 00049843

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Medicine (DOM) is one of the largest in North America, with 830 full-time faculty members, 1,000 postgraduate trainees, and 20 specialty and sub-specialty divisions located across six fully-affiliated hospitals, four community-affiliated hospitals and more than a dozen additional clinical practice sites. We are a powerhouse of medical research, with more than $162-million in annual research funding. This research generates new knowledge with the goal of meaningfully impacting internal medicine training and the care and health outcomes of patients and their families.

As Program Coordinator, you will collaborate with faculty, trainees and a high-performing team of administrative coordinators to support our education programs. Drawing upon your outstanding organizational skills and attention to detail, you will serve as a central facilitator, frequently liaising with trainees and fostering relationships with internal and external stakeholders. Your ability to work with a committed core of constituents and your adeptness working with online course materials, assessments and evaluations are key to the successful delivery of the program.

Your responsibilities will include:

• Providing detailed information on program and/or training requirements
• Ensuring hospital administrators follow medical education requirements, guidelines and procedures
• Coordinating application processes, verifying the accuracy and completeness of documents and calculating grades
• Preparing examination timetables and coordinating program schedules and activities
• Verifying and reviewing Royal College training requirements, drafting correspondence to trainees and faculty and updating records
• Coordinating logistics for events, meeting schedules, taking minutes, arranging catering and troubleshooting timetabling and room booking conflicts
• Updating and maintaining trainee records and generating reports
• Verifying the accuracy of invoices, making minor purchases and collaborating on cost estimates

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum two years' of related experience in a University or equivalent environment such as a teaching hospital
• Demonstrated student services experience, including experience coordinating education programs, examination timetables and ensuring program requirements, guidelines and procedures are adhered to
• Experience working effectively in fast paced team environments and providing front-line support to academic leaders and committees
• Experience supporting events and implementing virtual meeting platforms
• Experience drafting correspondence, maintaining databases and generating report
• Excellent communication and interpersonal skills, tact, political acuity and diplomacy
• Strong organizational skills and demonstrated ability to multi-task, meet deadlines, manage competing priorities according to changing demands
• Ability to think critically and analytically
• Demonstrated ability to work independently, as well as part of a team
• Ability to work well with individuals at all levels, including faculty, staff and students in a manner that engenders cooperation
• Demonstrated ability to learn and innovate, using technology
• Demonstrated interest in continuous quality improvement

Assets (Nonessential):

• Experience with medical education curriculum processes
• Experience working with POWER, Elentra, Quercus, MEDSIS, OATS

To be successful in this role you will be:

• Adaptable
• Communicator
• Proactive
• Problem solver

This position is a 17 month term position ending on Friday, August 29, 2025.

Closing Date: 04/01/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $65,407 with an annual step progression to a maximum of $83,646. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Andrea Varicak

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.