Program Assistant

Program Assistant
Calgary, AB
Academic – School for Advanced Digital Technology /
AUPE Permanent Salary /
Hybrid
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SAIT's School for Advanced Digital Technology (SADT) is committed to preparing our students to thrive in the borderless, global economy. We offer an exciting range of media and technology programs built on a foundation of applied, technology-immersed experiences and enhanced with work-integrated learning opportunities.
How do we make this happen? Through a committed school of experts focused on the values of excellence in learning and learners, partnerships and collaboration, and being flexible and forward thinking. SADT is SAIT’s boldest transformation to date — designed with the future in mind and working closer with industry than ever. Join us as we strive to instigate a new world!
The Opportunity
Reporting to the Manager of Operations, School for Advanced Digital Technology, the Administrative Assistant is a professional who strives for excellence while working collaboratively. The position provides concierge support for students, faculty, and guests as the main receptionist for the school, while engaging with the entire support and leadership team to meet the needs of the academic programs. 
This position requires a high level of professionalism, strong communication skills (verbal/non-verbal, language/interpersonal skills), organization and attention to detail, computer information literacy, records information management, data integrity auditing and a keen focus on providing excellent, serviced-focused interactions with students. They must be a self-starter and ownership of the required workflow to ensure timelines are met and processes are followed. Knowledge and experience with post-secondary education processes and IT and/or Media is preferred.
The Role

• Front-Line Support (20%)
• Reception including welcoming visitors and students, answering telephone calls, and responding to email inquiries.
• Communicate general information pertaining to SAIT’s programs, services, policies and procedures in an accurate and timely manner


• Program Support (40%)
• Order and distribute course materials, books, labs. 
• Assist with program events, i.e. orientation, capstone presentations, industry visits, information sessions.
• Generate reports and complete basic data analysis
• Act a primary contact for School’s facilitation of course/student/industry/School surveys
• Assist with instructor load entering and validation
• Organize and coordinate program meetings, including minutes
• Responsible for maintain advisory committee documentation


• Overall School Support (25%)
• Assist with School and SAIT events with a focus on building community through engagement
• Order supplies and ensure inventory stocking
• Distribute mail and organize courier services as needed
• Assist with travel and PD arrangements as requested, including ensuring appropriate SAIT expense/PD/Pcard processes are followed
• Maintain and follow the school’s data management and processes
• Identify, provide recommendations, and implement improvements, efficiencies, and automations of office procedures within the department
• Contribute to the effective operation of the school by performing cover-off duties as requested


• Support SADT’s Health, Safety and Environment program, CORE Audit requirements, & the H&S Committee (15%)
• Responsible for maintaining School’s HSE documentation
• Proactively follow up on action items and HSE requirements
• Organize and coordinate committee meetings, including minutes

Qualifications & Experience

• Minimum Required:
• Diploma or higher 
• Two to four years of experience in an administrative support role


• Preferred:
• Post-secondary, government, IT, or media experience, would be an asset


• Skills Required:
• Excellent communication and interpersonal skills both written and verbal
• Organization and time management
• Experience with 0365, specifically SharePoint, Power Automate, Project/Planner, Teams or equivalent software
• Previous experience using Banner and Argos considered an asset
• Experience working within a distributed/hybrid team setting

Job Classification: ADMINISTRATIVE ASSISTANT I - A5903
Salary Range: $53,081.60 - $54,870.40
Hours Per Week: 40
Posting Closing Date: March 15, 2024
View a summary of our benefits and perks for salaried employees. for salaried employees as one of Alberta's Top Employers, including health & dental care, pension plan, vacation & special leave and flexible work options at our beautiful inner-city campus. 
About SAIT
 
SAIT is a global leader in applied education. Named one of Alberta’s Top Employers , we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.
 
Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.
 
Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT . 
At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.  
 
BEWARE FALSE POSTINGS AND RECRUITING OFFERS
 
SAIT has been made aware of individuals or organizations posing as SAIT using false postings to attract job seekers and collect personal information. Please be aware that SAIT will never request sensitive personal information beyond what is required for an application.
 
Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there. When your application is completed you will receive an email confirmation, if you did not receive one please check your junk mail or try applying through the SAIT career page again.
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