Program Assistant (Administrative Support IV)

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Program Assistant (Administrative Support IV)
Job ID #1983
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Job Information

Positions Available

1

Closing Date

23 Mar 2024

Type

Temporary Full-Time

Location

Edmonton AB

Remote Option

None

Department

School of Health & Life Sciences Program Admin Staff

School

School of Health & Life Sciences

Campus

Main Campus

Detailed Job Description

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at  www.nait.ca/careers

 

NOTE: This is a temporary position ending on or before February 28, 2025.

 

The School of Health and Life Sciences is looking for a self-motivated individual with a great attitude to provide administrative support for the school’s leadership and program staff. As the successful candidate, you will be confident in working independently and interacting with staff, students and other stakeholders.  You will exercise good judgment, have the ability to adapt to change and be skilled in multi-tasking in a fast-paced environment.  Strong time-management skills and an aptitude for flexibility and life-long learning will be necessary; as will, excellent communication and interpersonal abilities.

The Program Assistant is often the first point of contact for prospective and returning students in the program. The Program Assistant responds to inquiries from students including admission requirements, course offerings, pre-requisites, enrolment procedures, tuition and program fees, academic and student service information, and is responsible for specific tasks within these areas.

 

Key Responsibilities:

• Prepare office correspondence and data reports using Microsoft Office Suite, electronic mail system, and/or to program-specific software.
• Assist the program and department in coordinating and completing projects.
• Provide administrative support for standing program and department meetings.
• Manage and maintain program records (electronic and paper)
• Create, review, and revise program materials; prepare reports and documents as requested.
• Support student selection and enrolment management strategies using Campus Solutions
• Assist with annual tasks for compliance requirements for program accreditation.
• Plan and organize school, department, and program-specific events.
• Maintain office equipment (printers and photocopier)
• Program responsibilities as assigned.
• General office and front desk duties

 

Skills & Abilities:

• Willingness to Learn: Embrace the opportunity to constantly expand your knowledge base through continuous learning and attend training sessions and workshops to enhance your skills.
• Adaptability: Be ready to pivot daily and take on new challenges with the team.
• Self-Starter: Demonstrate a proactive attitude and a strong sense of ownership. Initiate projects and identify opportunities for improvement and innovative solutions.
• Tech Enthusiast: Exhibit a passion for technology and a thirst for knowledge. Explore emerging technologies, experiment with new tools, and share your insights with the team.
• Team Player: Collaborate effectively with cross-functional teams. Be an outward-facing representative of our programs, fostering positive relationships with staff, students and, and stakeholders.
• Strong Organizational Skills: Exhibit effective time management, prioritization, attention to detail, and organizational skills. Advanced Microsoft Office Suite product knowledge is required.
• Effective Problem-Solving Skills: Demonstrate the ability to analyze and solve complex challenges.

Qualifications:

• Diploma in Business or Office Administration or other related discipline.
• Experience in an administrative role
• Experience with PeopleSoft would be an asset.
• An equivalent combination of education and experience may be considered.

 

Remuneration: $44,256.94- $ 57,140.72 annually, plus a comprehensive benefits package. (Classification - Administrative Support IV)

This position is covered by the AUPE (Alberta Union of Provincial Employees) Collective Agreement.

Please submit a resume and cover letter to be considered for this opportunity.

 

About NAIT

At NAIT, people matter.

We’re proud to have been named one of Alberta’s Top Employers  for 13 consecutive years. Developing an engaging, supportive, and rewarding work culture is something we take seriously. We know that people are our biggest asset – they are what makes NAIT a great place to work.   

At NAIT, you are part of a community that makes a difference in the lives of students, staff and industry clients and partners. The NAIT culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability. We are committed to equity, diversity and inclusion  and are a proud partner of the Canadian Centre for Diversity and Inclusion  and Pride at Work Canada.  NAIT is committed to advancing equity and cultivating inclusion throughout the hiring process. We especially encourage applications from Aboriginal and Indigenous people, Black and racialized people, gender and sexually diverse (2SLGBTQIA+ and women) people, immigrants, and people with disabilities.

 

What we offer

We’ve created a benefits package that focuses on health and wellness, professional and personal growth, recognition, and work-life balance.

NAIT is a flexible workplace and depending on the nature of your role, you may request flexible work arrangements with respect to where and when you work, including being on-campus full-time, working off-site, or a combination of the two. 

Employees also have access to excellent vacation time, paid time off between Christmas and New Year's, a strong recognition program, learning opportunities, 2 annual all-staff professional development days and so much more. 

 

Additional requirements

Applicants with education credentials earned outside of Canada who have not had them previously assessed should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service  (IQAS)

www.alberta.ca/iqas-contact.aspx.

 

Accommodations

NAIT is an inclusive employer and strives to hire a diverse workforce. If you are contacted by us regarding a job opportunity, please don’t hesitate to contact us if you require any accommodation during the selection process. Please contact us via email at [email protected].

 

We thank you for your application, however, only those selected for an interview will be contacted.

About Us

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