Procure to Pay (P2P) Administrator

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930sand became a mid-sized university in 2009. Mount Royal has carved out a distinct niche by offering smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, more than 15,000 credit students choose from13 bachelor degrees and 38 majors.

Mount Royal University is located in the traditional territories of the Niitsitapi (Blackfoot) and the people of the Treaty 7region in southern Alberta, which includes the Siksika, the Piikani, the Kainai, the Tsuut'ina and the Iyarhe Nakoda. We are situated on land where the Bow River meets the Elbow River. The traditional Blackfoot name of this place is "Mohkinstsis,"which we now call the city of Calgary. The city of Calgary is also home to the Métis Nation.

Mount Royal University is committed to removing barriers and fostering the inclusion of voices that have been historically underrepresented or discouraged in our society. In support of our belief that diversity in our faculty and staff enriches the work, learning and research experiences for the entire campus community, we strongly encourage members of the designated groups (women, Indigenous Peoples, persons with disabilities, members of visible minorities, and diverse sexual orientation and gender identities) to apply and self-identify.

Procurement Services is responsible to manage, administer and coordinate supplier purchases and agreements relating to goods, services, furniture, equipment, capital construction and renovations for all university faculties, departments and research initiatives. Payables & Expense Management is responsible for the accurate and timely capture of the University's non-payroll expenditures and employee expense reimbursement. Both departments support the procure to payment cycle within Finance.

Reporting to the Manager, Procurement Services, this position will provide skilled support to both the Procurement and Accounts Payable group with day to day operations and project focused work. The Procure to Pay (P2P) Administrator must be detail oriented with above average organizational skills to multitask and meet deadlines.

This is a full-time replacement term position working 35 hours per week and ending September 30, 2024.

• Address incoming purchase requests and provide guidance to user departments
• Review requisitions and issue purchase orders
• Review and approve/reject Amazon for business restricted item requests
• Reconciling purchase orders
• Point of contact for invoices unmatched to purchase orders – investigation required with user depts
• Cleaning up and maintaining shared drives for Procurement and Payables
• Organizing updating and maintaining a template database for Procurement and Payables
• Entering and maintaining contracts in the contract management system
• Assist with creating requisition training manuals for user departments
• Deliver training to user departments on requisition creation.
• Confirm signing authority and coding
• Enter PDF purchase requisitions into Banner
• Update contract management smartsheet for
  • Request for Contracted Services
  • General Services Agreements
  • Vendor Agreements
• Executive Expense Disclosure
• Self-Assessed GST
• Maintain the Procurement and Payables intranet/internet pages, links and forms

• Two-Year Diploma from a University or equivalent
• 3 - 5 years of previous office and financial experience
  • Previous experience in a Post-Secondary or Public Institution would be an asset
  • ERP/Banner experience would be an asset
  • High proficiency in MS Office including contract management software (CMS) would be an asset
• Able to communicate, understand, express and apply technical, business or administrative concepts
• Must be able to maintain confidentiality, and exhibit superior decision and problem-solving skills
• Superior organizational and time-management skills and ability to meet deadlines
• Proven ability to multi-task and efficiently respond to changing priorities

Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions. 

At Mount Royal University, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.

Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. Mount Royal University offers a competitive total compensation package including paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation centre.

Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, climbing, aquatics, sports and certifications for students, employees and the public.

Salary:                 $27.35 - $34.62 per hour (Subject to retroactive increase based on Gain Sharing Conditions as per the Government of Alberta)

Closing Date:      March 1, 2024

A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number], [Document Title].pdf (ex. Smith, 999999, CV.pdf).

All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents and others currently eligible to work in Canada will be given priority.

Recent Mount Royal graduates who are foreign nationals may be eligible to work on campus.  Please refer to the Citizenship and Immigration Canada website under Post-Graduation Employment at http://www.cic.gc.ca/english/study/index.asp .