Operational Supply Services Storekeeper

This posting will be used to fill 2 positions. 

These positions are a part of the Non-Academic Staff Association (NASA).

These positions have a term length of 2 years and offers a comprehensive benefits package which can be viewed on our Benefits Overview page .

Location

Work primarily takes place at North and South Campus Edmonton. 

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Working for the Department/Faculty

Facilities and Operations is a diverse portfolio responsible for a range of essential services and work across our five campuses. From managing capital construction and renovations, providing utilities and energy management, to delivering student and campus services, Facilities and Operations works behind the scenes to make the university a great place to study, learn, and work.

Trades, Infrastructure and Maintenance (TIM), wherein this position resides, is located within the Asset Management and Operations unit. TIM is responsible for the safe and efficient delivery of maintenance services that support the building infrastructure system operations through the use of trade workers and leaders.

Position

The Operational Supply Services Storekeeper is responsible for providing accurate, LEAN, holistic, and timely inventory management services for Trades Infrastructure & Maintenance (TIM). They are responsible for the oversight of $1M on hand inventory and the management of $25M of inventory activity annually. This position provides as needed, holiday, and sick time coverage as required for the following positions:

• Operational Supply Services Signage and Support
• Operational Supply Services Logistics and Support

The Operational Supply Services Storekeeper reports directly to the Operational Supply Services Lead and is a member of the Operational Excellence Quality Management team. They have no direct reports but it is a highly collaborative role with all TIM team members. It requires a strong skill set in the leadership elements identified below:

• Safety
• Safety champion for Facilities & Operations’ (F&O) safety programs and they are proactive in fostering a safe work environment through continuous improvement of existing safety support systems;
• Continuous Improvement
• Seeks operational efficiencies using quality management techniques;
• Recommends improvements to existing processes;
• Teamwork & Leadership
• Fosters attitudes of equity, diversity, and inclusivity within their team.
• Demonstrates very good interpersonal, communication, and change implementation skills;
• Adaptability
• Demonstrates innovative forward-thinking approaches to their work;
• Ownership & Accountability
• Takes accountability for actions, drives results, and learns from mistakes;
• Develops trust through integrity;
• Escalates issues appropriately when required;
• Planning & Organization
• Demonstrates a strong aptitude toward assisting with the development of logically prioritized plans that deliver results in an ever-shifting environment;
• Analytical Problem Solving
• Innovative and effective in solution development, risk mitigation, and execution;
• Enterprise Software
• Demonstrates an excellent capacity to operate F&O enterprise software and technology including but not limited to: Microsoft solutions, Google solutions, SupplyNet and Assetworks AiM.

Duties

Activity 1 - Inventory Ordering and Planning (50%)

• Prepares ordering by creating, consolidating, entering and posting on computer system;
• Prepares purchase requisitions, system release forms and standing orders;
• Contacts suppliers as required with regards to availability of stock delivery date and price;
• Reviews contracts and quotations to pick companies who supply with correct products
• Prepares purchase requisition after quotes, stock and pricing check on special orders;
• Expedites supplier deliveries as needed;
• Uses of computer system to change description and product numbers to meet suppliers and manufacturers correct ordering numbers to reduce discrepancies;
• Participates with investigation of material needs with TIM leaders;
• Plans with TIM leaders to stage material inventory purchases in conjunction with future equipment shutdowns and regular scheduled maintenance requirements. 

Activity 2 - TIM operational Shipping and Receiving (25%)

• Unloads incoming deliveries;
• Receives incoming stock; verify quantity and quality of materials;
• Catalogues and distributes WHMIS information, MTR’s, and MSDS’s as applicable;
• Enters stock receive into the CMMS with updated price and appropriate back up justification;
• Allocates stock to proper bin or rack location;
• Assists with loading outgoing deliveries;
• Provides over-the counter services to F&O stakeholders and TIM trades groups;
• Enters customer orders into the CMMS system;
• Prepares orders for pick up or delivery with required paper work;
• Resolves quality control issues with regards to product, service and delivery;
• Pulls backorders and processes invoices with received stock. 

Activity 3 - Inventory Control (25%)

• Counts inventory as planned by the Operational Excellence Manager;
• Reconciles inventory discrepancies;
• Removes stock numbers of obsolescence inventory as well as adding new stock numbers/barcodes;
• Disposes of stock, surplus, and material recovery.

Minimum Qualifications

• High school diploma
• Parts Person Certification or equivalent (1-2 year certificate)
• Good working knowledge of computers, Microsoft Word Excel and Outlook. Will be required to become proficient with new University AIM Accounting Inventory computer tools
• WHMIS, safe work training involving use of power tools such as a band saw
• Certification in the use of warehouse forklift (can be provided on site)
• Valid driver license

Preferred Qualifications

• Would require a minimum of 2 years experience in an order desk/parts warehouse environment to understand basic principles and procedures. A further 1 year would be needed in Trades Stores to become competent in this role
• Experience in managing and overseeing/evaluating supply contracts would be beneficial. Training could be provided with an expectation of competency within 1-2 years
• Knowledge of metal and alloys, MSDS sheets, MTR’s WHMIS, etc.

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.