Operational Supply Services Lead

This competition is restricted to internal applicants of the University of Alberta. Please indicate your internal status using the "Advertisement" drop down menu when applying.

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits .

Location - This role is in person at North Campus Edmonton.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Working for the Department of Facilities and Operations

Facilities and Operations is a diverse portfolio responsible for a range of essential services and work across our five campuses. From managing capital construction and renovations, providing utilities and energy management, to delivering student and campus services, Facilities and Operations works behind the scenes to make the university a great place to study, learn, and work. Trades, Infrastructure and Maintenance (TIM), wherein this position resides, is located within the Asset Management and Operations unit. TIM is responsible for the safe and efficient delivery of maintenance services that support the building infrastructure system operations through the use of trade workers and leaders 

Position 

The Operational Supply Services Lead is responsible for overseeing staff engaged in work as a storekeeper, material management techs, and logistics worker functions as well as overseeing any contractors/contracts related to these appointed tasks. This role also oversees the Repair Shop and Signage Shop which provide support to the Trades in general as well as overall to the University community for such items as tool/equipment repair, lamacoid signage manufacture and installation, recycling, and hazardous waste disposal. Under the direction of the Operational Excellence Manager, this Lead plans LEAN inventory strategies, develops change management plans, leads and assists inventory personnel with effective plan implementation, and finally oversees the maintenance of inventory levels across all trades shops and storage locations across campus

Duties 

Supervision This position has the direct responsibility to supervise, coordinate and direct a crew of supply services techs, storekeepers, and logistics personnel by:

• Monitors costs and associated budgets on all maintenance related work, and special projects as assigned by the Operational Excellence Manager;
• Assigns day to day tasks to supply service techs, storekeeper, and logistics staff and associated Contractors;
• Monitors supply service tech staff performance and recommending disciplinary action to the Manager when required;
• Completes annual performance appraisals for supply service techs, storekeepers, and logistics staff under their supervision;
• Identifies, assesses, and reports to the Operational Excellence Manager of any issues or problems relative to this shop; 
• Supervises and assigns duties related to the manufacture and installation of lamacoid signage, repairs to building services equipment and assets, lamping activities, recycling activities, general storekeeper activities;  
• Ensures that all work is completed to University standards;
• Dispatches the Operational Supply Services Logistics & Storekeeper in all pick up and delivery activities;
• Monitors daily time sheets for accuracy, approves vacation leave request forms and leave forms for staff within the shop; 
• Administration and processing of work orders under Asset Management & Operations' work order system;
• Manages planned maintenance programs for major Buildings, Grounds, and Environmental Services' equipment;
• Oversees programs related to regular inspection/cleanup in machine room spaces and around rotating equipment; 
• This position will interact, communicate and exchange information with TIM leaders on a daily basis to ensure material and tool supply supports TIM tradespeople in a timely fashion;
• Oversees the implementation of a WHMIS program for TIM;
• Leads Operational Supply Services safety meetings. 

Supply Services Coordination 

• Oversees all inventory activities related to Stores, individual trade shops, and all storage locations used by TIM;
• Responsible for the proper maintenance and certification of swing stages, scaffolds, ladders, and safety equipment used by TIM trades and approved contractors; 
• Oversees and is responsible for maintaining emergency equipment inventories as part of the University Emergency Response Plan; 
• Oversees the maintenance and repair of all equipment associated with the UofA two-way radio communications system;
• Maintains/monitors building master keys issuance and sign out procedures to TIM tradespeople; 
• Oversees the  drop-off and disposal of hazardous materials per safety requirements for electrical ballasts containing PCB's, fluorescent lamps and some asbestos containing materials; 
• Oversees the workings of a R3 philosophy (Reduce, Replace, Recycle) in regards to on hand inventory; 
• Oversees the activities within the Sign Shop;
• Oversees the activities within the Repair Shop;
• Seeks out revenue generating activities through the providing of services to other F&O stakeholders;
• Oversees assigned budgets for TIM inventory. 

Tool Crib Coordination 

• Oversees tool crib activity that supports TIM tradespeople; 
• Oversees the acquisition and maintenance of larger equipment used by TIM tradespeople in their trades activities such as pumps, generators, lifts, and swing stages; 
• Oversees assigned budgets for the Tool Crib.

Minimum Qualifications

• Post-Secondary diploma/degree in Supply Chain management specializing in Materials Management.
• Successful completion of the University of Alberta Supervisory development Course within one year.
• Good working knowledge of computers is expected.
• Valid driver's license is required.

Preferred Qualifications

• 5 years as a manager in an industrial/construction trade type tool crib/part distribution setting.
• Completion and certification of a journeyman parts technician.
• Formal Inventory control/materials management training and/or 3 years experience is a requirement.
• Experience implementing change management processes.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.