Office Assistant (Part-Time) 60% FTE

Date Posted: 05/13/2024
Req ID: 37314
Faculty/Division: UofT Mississauga
Department: UTM: Student Services
Campus: University of Toronto Mississauga (UTM)
Position Number: 00055487

Description:

About us:

U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.

Your opportunity:

Under the supervision of the Executive Assistant to the Office of the Dean of Student Affairs, the incumbent will foster a welcoming, positive, friendly, professional and resourceful environment while providing advanced office and reception support in order to ensure efficient office operation. This includes providing a high level of confidential secretarial, administrative, and logistical assistance to the Executive Assistant and to senior-level administrators. This role is also the first line of contact for current and prospective students, faculty members, as well as the general public who have inquiries about the department and its programming.

In addition, the incumbent will take the initiative to help ensure that deadlines and schedules are met; participate in the coordination of mass mailings; monitor and order office supplies and catering services; and perform other duties as required pertaining to the maintenance, operation, and activities of the Office of Student Affairs.

Your responsibilities will include:

• Acting as the first point of contact for general enquiries
• Scheduling appointments
• Scanning, filing and copying documents
• Handling sensitive and/or confidential information
• Maintaining office supply inventory
• Arranging catering
• Maintaining senior staff calendars
• Making minor purchases

Essential Qualifications:

• College Diploma (2 years) or acceptable combination of equivalent experience.
• Minimum two (2) years related experience in an administrative position dealing with front-line services, including responding to inquiries from a wide variety of stakeholders.
• Related administrative experience in an academic environment.
• Experience supporting events.
• High proficiency with Microsoft Office Suite (Word, PowerPoint, Outlook, Excel, OneDrive), Adobe Acrobat, Internet.
• High proficiency using meeting software (MS Teams and Zoom)
• Familiarity with scheduling tools/software.

Assets (Nonessential):

• Experience referring students in a post-secondary environment.

To be successful in this role you will be:

• Efficient
• Multi-tasker
• Organized
• Proactive
• Problem solver
• Resourceful
• Responsible
• Team player

Closing Date: 05/22/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Part-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 -- $58,012 with an annual step progression to a maximum of $74,189. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Recruiter: Jessica Halteh

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.