Office Assistant

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Part-time employment opportunity for an Office Assistant to provide clerical support and basic hospitality services at the Macdonald Campus Faculty Club, located in Ste-Anne-de-Bellevue.
 

Hiring Unit:
Faculty Club (Tadja Hall), Macdonald Campus
Position Summary:

Provide clerical support and work collaboratively with the Supervisor Food & Hospitality Services at the Faculty Club. Placing and receiving orders of food and dry goods.   Monitoring  inventory of food, liquor, kitchen and other supplies.   Paying invoices.  Typing and translating menus; preparing posters or other promotional material.   Answering inquiries over the phone and by e-mail; providing general information to callers interested in holding events/receptions at the Club.   Taking reservations from members for lunch.   Data entry of “chits” in spreadsheets. Reconciling payments by credit cards. Monitoring revenues and expenses.  Interacting with residents occupying bedrooms upstairs.  Greeting members and guests; acting as back-up server during peak lunch service.  Collaborates with Supervisor in the planning, scheduling, and delivery of events. May be required to update information on Club's web page.

Other Qualifying Skills and/or Abilities
Demonstrated experience with administrative work, basic accounting principles, and use of MS office software such as Word, e-mail, Excel. Willingness to learn new systems specific to McGill (purchasing, financial transactions, accounts payable).

Interpersonal skills and excellent customer service approach. Capacity to multi-task. Willingness to be flexible and handle "what needs to be done" as member of a small unit. Ability to exercise cooperation within a small team. May be required to work the occasional week-end (one day) to accommodate a larger private event.

“Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 3 (advanced) on a scale of 0-4, for both Verbal and written communications.”

Minimum Education and Experience:

High School Diploma 2 Years Related Experience

Hourly Salary:

(AMUSE C) $20.00

Estimated Number of Work Hours per Week:

25 (Part time)

Position Start Date:

2024-04-14

Position End Date:

2024-08-31

Deadline to Apply:

2024-04-15

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected] .