Under the direction of the immediate supervisor, the incumbent may perform
some of all of the listed tasks with minimal complexity and precise instruction.
(i) Positive attitude while greeting and answering general inquiries. This includes directing calls, provide policies and procedures as well as providing locational directions.
(ii) Collects and enters data into established databases.
(iii) Receives, sends and sorts mail, parcels and various forms.
(iv) Schedules appointments and meetings when required. Books rooms through established system.
(v) Performs basic word processing functions such as, document formatting, labelling, spellcheck, mail merge, drafting letters from template.
(vi) Verifies student ID, status and forms that may be submitted.
(vii) Document preparation of forms, exams, marketing materials and emails. Such preparation may include sorting, collating, filing, scanning, photocopying and shredding.
(viii) Distribution and tracking of items, such as instruments (musical, scientific) documents, books, equipment. A log to track these items may be required. (ix) Provide general assistance at events such as auditions, training sessions, open house.
(x) Using establish scripts, contact external and internal individuals regarding donations or program promotion.
(xi) Maintain immediate work area in a clean and orderly fashion.
(xii) The above is representative and not a complete and detailed list of tasks.
MINIMUM EDUCATION, CERTIFICATION AND EXPERIENCE: -- High School diploma with minimal or no experience.
The successful candidate will have demonstrated communication and customer services skills in both French and English (written and spoken). Previous office coordination experience. Ability to prioritize and multi-task in a deadline-oriented environment. Strong attention to detail and an ability to proofread and edit written materials. Strong phone communication skills. Basic knowledge of MS Office Suite, using word processing, spreadsheets, MS PowerPoint and email. Strong Organizational skills.
Minimum Education and Experience:
High School Diploma
(Amuse A) $15.50
Hours per Week:
10 (Part time)
Position Start Date:
Position End Date:
Deadline to Apply:
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, email@example.com or 514-398-3711.
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