Move and Installation Coordinator

This competition is restricted to internal applicants of the University of Alberta. Please indicate your internal status using the "Advertisement" drop down menu when applying.

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits .

Location - North campus. The role is hybrid with a mix of remote and in-person.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Department summary

The Project Management Office (PMO) of the University of Alberta ensures the successful completion of complex projects through the application of industry best practices all of the University’s 5 campuses.

Position summary

Reporting to the Manager of Capital Projects, this position will coordinate the logistics of assigned projects, including furnishings, fixtures and equipment (FF&E). The organization of the logistics of moves and FF&E projects will include scheduling, on-site coordination, and cost control. Move projects assigned may include decant, backfill projects that assist the faculty with move-related projects, and move portions of renovation projects.

Although residing within the Portfolio of Facilities and Operations, this position provides services to various academic and administrative units across the University.

This position is also responsible for the scheduling, coordination and assisting with the procurement of FF&E, coordination and execution of new furniture for projects and liaising with project teams, Faculties and Departments, other University department and outside vendors.

Duties

• Coordinates move projects as a standalone project or part of a renovation or Capital project:
  • Develops move budgets related to renovation projects for Project teams.
  • Coordinates decant space moves for groups during renovations.
  • Schedules all aspects of the move project.
  • Ensures move projects are completed in a timely and efficient manner.
• With Department leaders to ensure that the move project that will be acceptable to the departments and complete scope of move is captured.
• Prepares the necessary scope of work for the move using reference drawings, descriptions, tags signs and instructions to be sent to the appropriate contractors / trades personnel.
• Assists in the planning and coordination of special equipment being relocated.
• Responsible for logistics, planning and scheduling of new furniture delivery with project managers, vendors , and contractors
• Responsible for inspection and acceptance of new furnishings and removal of abandoned assets from old space.
• Monitors work schedules for the various installation groups involved in project to minimize conflicts and/or delays.
• Visits the site and reviews drawings to identify infrastructure considerations, building services affected, and environmental and people issues involved, including those of surrounding areas, in carrying out the scope of work.
• Participates in pre-project meetings with the Project Manager and construction team to review project goals and requirements, site conditions, environmental health, and safety requirements, and other related project matters.
• As part of the project team, ensures moves comply with relevant government and University policies and building codes, maintaining safety standards in all aspects of the project.
• Assists in ensuring quality and standard of work performed by service providers and ensures acceptable deliverables are achieved.
• Ensures tracking and reporting on budget and schedule for moves and FF & E.
• Prepares necessary updates to project managers and clients detailing scheduling, budget and work progress for moves and FF&E. Responsible for financial management, financial reporting, and internal financial controls.
• Completes post construction evaluations of consultants and contractors when required

Qualifications

• A related University Degree or College Diploma, relevant to architectural, construction, project management
• Formal training /experience in Interior Design/Building construction and project management
• 10 years progressive experience in related design and construction activities including managing project deliverables
• 10 years progressive Contract Furniture installation knowledge and experience
• Excellent oral and written communication skills
• Strong skills in Microsoft Office and AutoCAD

Preferred Qualifications

• Project management experience in construction setting is an asset.
• Experience in the design, or installation of commercial furniture is an asset.

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.