MEng Graduate Administrator

Updated: 4 months ago
Job Type: FullTime
Deadline: 07/02/23; 07/02/2023

TERM Assignment:

Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant, please make sure to update your current union status in your candidate profile each time you apply for a vacancy. Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates.
















About Carleton University

Carleton University is one of Canada's most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university's smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. Carleton is recognized annually as a top regional employer and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence, and Platinum Level Certification for Mental Health at Work. Situated on unceded Algonquin territory and bordered by the Rideau River and historic Rideau Canal in Ottawa, Carleton is just minutes from the heart of our nation's government and G-7 organizations, providing opportunities for staff and faculty to make a positive impact in our community and around the world.

Duties and Responsibilities:

The MEng Graduate Administrator supports the MEng graduate program in Electrical and Computer Engineering (ECE) and the MEng graduate program in Biomedical Engineering (BME), which can be completed by coursework or coursework and project, and their specializations and/or concentrations.

The MEng ECE and the MEng BME are offered through the Ottawa-Carleton Institute for Electrical and Computer Engineering (OCIECE) and the Ottawa-Carleton Institute for Biomedical Engineering (OCIBME), respectively, which combine the resources of several units at Carleton University and several units at the University of Ottawa, under the umbrella of the Faculty of Graduate and Postdoctoral Affairs (FGPA).

Under the direction of the Associate Chair, Graduate and/or their delegate, the MEng Graduate Administrator is responsible for carrying out substantially all administrative matters pertaining to the MEng ECE and the MEng BME graduate programs, including but not restricted to: providing direction to students and faculty regarding graduate issues such as program requirements, application evaluations, registration, scholarships and awards, and graduation; generating the required documentation for admissions, student funding, student audits, graduation lists, graduate calendar submissions, etc.


The incumbent must possess the following qualifications:
• Superior planning skills, understanding critical paths, setting priorities and meeting deadlines.
• Superior organizational skills to coordinate and prioritize multiple projects simultaneously.
• Excellent interpersonal and communication skills are required.
• Strong professionalism, tact and diplomacy with a strong customer service ethic and high expectations for quality are required.
• Strong problem-solving skills, must be self-motivated and is effective working in a team and independently is required.
• Experience with spreadsheets and/or relational databases are essential to keep track of student records.
• Good understanding of the University’s general Undergraduate and Graduate Calendar.

Education and Experience:

The above is normally acquired through:
• The completion of an undergraduate University degree; or the equivalent combination of education and experience.
• Four years of relevant experience preferably in the field of post-secondary educational administration; equivalencies will be considered.

• Experience in an academic unit
• Experience with student advising
• Experience with website maintenance and social media

HR Note:

Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

By applying for this job you are acknowledging that the actual duties associated with this job may differ somewhat from those identified in the job posting and that you will agree to perform the duties of this job as determined through the joint job evaluation process.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Important Note Regarding Pandemic Related Operations:

This position is regularly required to work on campus. Due to the ongoing dynamic nature of Covid-19, you may be required to work temporarily remotely due to public health requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all directives to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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