Knowledge Mobilization & Administrative Coordinator

Date Posted: 04/09/2024
Req ID: 36883
Faculty/Division: Dalla Lana School of Public Health
Department: Inst of Health Policy, Mgmt & Evaluation
Campus: St. George (Downtown Toronto)
Position Number: 00056224

Description:

About us:

The Collaborative Centre for Climate, Health & Sustainable Care is a new multi-faculty academic unit at the University of Toronto. Launched in November 2023, the Collaborative Centre is an initiative of four faculties: the Dalla Lana School of Public Health , the Temerty Faculty of Medicine , the Lawrence Bloomberg Faculty of Nursing, and the Leslie Dan Faculty of Pharmacy .

The Collaborative Centre for Climate, Health & Sustainable aims to catalyze research, education, and practice change in clinical care, health system management, health policy, and public health to meet the transformative challenges posed by climate change and the demands of sustainability.

The Collaborative Centre is hosted by the Institute of Health, Policy, Management and Evaluation (IHPME) in the Dalla Lana School of Public Health at the University of Toronto. IHPME has the largest and most productive group of scholars working in health policy, health services, health informatics, clinical epidemiology and health care research in Canada today. IHPME is based within the Dalla Lana School of Public Health, which is now the largest public health school in Canada, with more than 850 faculty, 1,000 students, and research and training partnerships with institutions throughout Toronto and the world.

Your opportunity:

As Knowledge Mobilization and Administrative Coordinator, you will play a critical role in communications and events planning, evidence review and knowledge synthesis, and administration. You will be responsible for applying your communications, events planning, and administrative experience towards developing and delivering communications content, coordinating effectiveevents, and supporting research project coordination and knowledge mobilization. In addition, you will be responsible for engaging in effective relationship management, including fostering and maintaining networks to build capacity and collaboration. Youwill also bring analytic expertise to support the collection, analysis, and interpretation of evidence and data and the development of knowledge translation resources. Finally, you will bring excellent administrative skills to support the team and the effective execution of diverse projects. Your background in communications and evidence review, coupled with your solid communication and organizational skills will be crucial to your success.

Your responsibilities will include:

• Developing content for marketing and/or promotional materials, including newsletters, social media, websites, reports and other communications documents.
• Conducting market research and analysis.
• Determining and coordinating logistical details and activities for meetings and events, including a seminar series, half-day or full-day workshops or conferences, and other events
• Conducting post-event evaluation, analysis, and recommendations for changes
• Writing and editing various documents and correspondence, including conducting literature reviews and environmental scans
• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Providing administrative support to the team, including scheduling meetings and supporting calendar management, booking travel arrangements, and filing expense reports
• Taking and distributing meeting minutes

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum four (4) years of relevant administrative, communications, and research experience working within an academic, health care, or other non-profit setting supporting academic stakeholders at various levels.
• Experience with communications, including developing newsletters, social media content, and basic graphic design.
• Experience writing professional and accurate minutes.
• Experience conducting environmental scans and literature reviews.
• Experience drafting, editing and preparing correspondence, reports, and briefs.
• Proficiency in gathering, collecting and analyzing data; experience utilizing data to compile reports and write documentation.
• Experience and proficiency in planning meetings and events, including drafting agendas and event program materials, coordinating event logistics and technology (in-person, online, and hybrid), and conducting post-event evaluation.
• Exceptional interpersonal and communication skills, both verbal and written.
• Strong organizational skills and an ability to multi-task and meet deadlines.
• Ability to work independently with a high degree of initiative, discretion, and tact; ability and willingness to work cooperatively in a team environment.
• Ability to problem solve and deal effectively with multiple priorities while maintaining a high degree of quality and accuracy.
• Strong technical aptitude, including proficiency using Microsoft Office Applications (Word, PowerPoint, Outlook, Excel) and communications software (MailChimp, Canva).

Assets (Nonessential):

• Experience updating WordPress websites
• Expertise in environmental sustainability and healthcare is strongly preferred.

To be successful in this role you will be:

• Communicator
• Goal oriented
• Meticulous
• Multi-tasker
• Problem solver

Closing Date: 04/23/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Grant - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $65,407 with an annual step progression to a maximum of $83,646. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Amanda Di Fonzo

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.