International Project Coordinator (Grant-Funded Opportunity)

Applications will be reviewed on an ongoing basis and the position may be filled prior to the posting end date.

Job Number:  J0822-0206

Job Title:  International Project Coordinator (Grant-Funded Opportunity)

Job Type:  Grant Appointment

Department:  Institute of African Studies

Job Category:  Research

Number of Positions:  1

Date Posted (dd/mm/yyyy):  13/06/2023

Closing Date (dd/mm/yyyy):  30/06/2023

Salary (with Salary Rate):  42,200.00 - 42,200.00/Year

Assignment Duration From:  04/07/2023

Assignment Duration To:  31/12/2024

Employee Group:  Casual Assignment

Salary Level:  Casual Assignment

Hours Per Week:  20

Date Position Available:  04/07/2023

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

The Project Coordinator will be responsible for liaison with partners and overall administration of the QES-Advanced Scholars West Africa (QES-AS-WA) Project. Reporting to the Principal Investigators, the Coordinator’s broad areas of responsibility will include:

Overseeing administration: The Coordinator will maintain the Project’s “virtual” office and oversee interactions amongst the Institutional partners, manage research funds in conjunction with Carleton’s Research Finance Services Office, coordinate reporting to the Project’s funders, and provide logistical support for QES Advanced Scholars.

Supporting the implementation committee: The Coordinator will be the project liaison and provide administrative services to Carleton University’s PI and faculty, the placement partners (collectively the governing committee), Carleton International and Research Financial Services and the QES West Africa scholars.

Assisting with program logistics: Managing the annual Cohort competition, developing in liaison with the PI and governing committee the cohort programming at Carleton University under the supervision of faculty mentors, and linking the scholars with their Placement Partners, including the letters of invitation for visa purposes in collaboration with the Carleton International, the transfer of funds for all travel and accommodation in collaboration with Research Financial Services and Accounts Payable. During the scholarship and placement while the QES-AS scholars are at Carleton on their short stays, or in placements, support the scholars’ research themes such as grant writing, research networking, and design-thinking. The Coordinator will be responsible for overseeing logistics for these exchanges and events, and where necessary the online delivery of the program as well as the interaction with virtual and in-person placements.

Facilitating the leadership and professional development of QE scholars: The Coordinator will be responsible for interacting with QE Scholars, overseeing the virtual programming and securing placements with suitable research partners.

Assist with CU placements in Sub-Saharan Africa The Coordinator will assist Carleton University’s QE Scholars with logistics leading to a research exchange and placement in one of the placement partner SSA and Canadian institutions aligned with the scholars application.

Networking and communications: The Coordinator will assist with developing project communications, including updating the project website, social media presence, and where communication in French is required, coordinate the necessary translation services. The Coordinator will also facilitate the linkages with key stakeholders to create a thriving Canada-Africa network amongst the new cohort and previous QES cohorts and hosting universities. This is to enable interaction with one other through ongoing inter-year or inter-cohort communications.

Supporting project Governing Committee: Provide full liaison services for the Committee.

Facilitate networking events: The Coordinator will manage QES-AS-WA events and assist the QES-AS-West Africa scholars to participate in the Institute of African Studies partners and community events.

Monitoring and evaluation, and annual preparation of reports for the funders: The Coordinator will monitor and collect data for Carleton University and the funders relating to financial and progress reporting, including the collection of data for the funders’ evaluation.

Manage recruitment of scholars: The Coordinator will be responsible for communicating the announcement of the call, liaise with all applicants and prepare documentation for selection by the governing committee

Other duties: A small portion of the Coordinator’s time (e.g., 5%) will be reserved for Other Duties.

The work requires thorough knowledge of the University operating procedures, good administrative skills, sound judgment, tact and ability to deal effectively with people as well as continuing awareness and sensitivity to other cultures. Competencies include:
• Experience in fostering effective communication within and among groups
• Outstanding interpersonal and organizational skills.
• Ability to prioritize tasks, meet deadlines and manage multiple projects simultaneously
• Detail oriented, resourceful, innovative, flexible, accessible
• Exceptional listening, verbal and written communication skills
• Experience maintaining websites with knowledge of web authoring software such as Wordpress or other HTML program;
• Experience in using word processing, spreadsheet, database and Internet applications and tools
• Ability to work independently, taking initiative, and handle new responsibilities.
• This is not a bilingual position, but French is an asset.

Minimum amount of formal education required: The completion of a university degree or the equivalent to three years of post-secondary education but this position is also suitable for advanced PhD and post-doctoral candidates.

Minimum amount of work experience required: Two years of related work experience in a post-secondary environment related to the administration and support of research administration, student exchange programs including program facilitation/delivery, funding, research or mobility programs.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

This position is regularly required to work on campus. Due to the ongoing dynamic nature of Covid-19, you may be required to work temporarily remotely due to public health requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all directives to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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