HR Administration Specialist

Nature of Work: Reporting to the Manager, HR Data Administration and Payroll Operations, the HR Administration Specialist is an experienced, partner-focused professional who contributes to service-oriented HR administrative services and the continued enhancement of shared services at USask.  This position maintains professional working relationships with a diverse group of partners. This Specialist plays a key role in a dynamic, partner-facing environment at USask.  This position demands efficient task management, accurate data entry, the ability to work independently in a complex setting with tight deadlines, and skillful workflow planning to meet varying demands, peak periods, and unexpected challenges.  This position operates across multiple complex systems and processes; requires professional and independent judgement to determine the appropriate course of action. 

Typical Duties:

• Provides proficient administration, processing, and support of human resource and payroll functions, including dealing with complex requests.  Initiates discussion to resolve issues or conflicts and plays a key role in coaching and mentoring less experienced staff.
• Accurate and compliant entry of human resource information entered in the University’s HRIS system, including the assessment of employment and non-employment transactions paid to individuals.
• Determines eligibility and ensures the required pension and benefit deductions are set up, and correctly align with the universities’ multiple employment agreements. 
• Accesses, and enters information into human resource information system, finance system software applications and technical support tools (e.g., knowledge base, case management system).
• Audit, distribute, and obtain required HR information and documentation to support pay actions (including compliance requirements for collective agreements) and required immigration documentation from USask partners.
• Actively collaborates with colleagues and stakeholders (Functional Central Offices/Centres of Excellence, Strategic Business Advisors, Administrative Networks, Colleges/Units, and other ConnectionPoint teams) to ensure seamless, efficient resolution and/or routing of outstanding payroll enquiries and associated HR administrative processing. 
• Reduce risk by remaining current with and adhering to university policies, guidelines and processes, collective agreements and relevant legislation that may have a significant impact on the payroll and service payment processes.  
• Contribute to partner experience and process improvements by providing technology and process feedback to the Manager and internal stakeholders to improve ConnectionPoint administrative services and operations. 
• Issues new funds, change existing funds, transfer funds (within financial system), and provides allocations (through JV’s) for professional development (APEF/DSAE) and other institutional awards.
• Review and process required salary and benefits financial journal vouchers to align with partners' funding requests.
• Actively collaborates with colleagues and stakeholders (Functional Central Offices/Centres of Excellence, Strategic Business Advisors, Administrative Networks, Colleges/Units, and other ConnectionPoint teams) to ensure seamless, efficient resolution and/or routing of outstanding enquiries. 
• Adapts new methods and practices to maintain a high rate of efficiency.
• Assist with peer-to-peer training, with guidance from the Team Lead and/or Manager.
• Perform other related duties as required.

Education: A post-secondary diploma or degree, or an equivalent combination of education and related experience.   

Experience:

• 2-3 years of human resource experience administering salary and benefit plans within a unionized, diverse, and customer orientated workplace. 
• Subject matter knowledge of human resource information systems administrative processes and financial practices

Skills: 

• Effective interpersonal and communication skills, both written and verbal; highly effective public and customer relations skills, including the ability to provide timely and courteous service with a tactful and firm approach.
• Effective relationship building skills.
• Ability to work independently and collaboratively with internal and external stakeholders.
• Demonstrated accuracy in data entry, the ability to multitask and maintain attention to detail.
• Demonstrated organizational and time-management skills in a fast-paced environment. 
• Proficient with computer information and processing systems used such as the University of Saskatchewan Human Resource Information System (AboutUS), Finance System (Banner), and software programs and applications (e.g. SharePoint Online, Microsoft Office)
• Proven problem-solving abilities; confidence to make decisions and the ability to communicate them as appropriate.
• Demonstrated understanding of general accounting principles and ability process and review financial transactions.
• Demonstrated experience working in case management systems will be considered an asset.
• Working knowledge of all University of Saskatchewan collective agreements and workflow processes would be considered an asset.  

 Inquiries regarding this position can be direct to Val Szydlowski at 966-1485.