Guest Services Representative

This position is a part of the Non-Academic Staff Association (NASA).

This position has an end date of September 10, 2023.

Location: This role is in-person and work primarily takes place at North Campus Edmonton.

This competition will be used to fill multiple part-time positions.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Department/Faculty Summary

Shifts are between the hours of 6:00 AM and Midnight (including weekend shifts and holidays). This position requires weekends and evenings as a regular day of work such as Saturdays/and or Sundays. A mandatory orientation will take place the first week of May.

Please note: Preference will be given to University of Alberta Students 

Position Summary

Reporting to the Guest Services Supervisor, the Guest Services Representative is an integral member of the Hospitality Services team and contributes to an environment focused on meeting the needs of clients. In particular, this position will assist with setting the standards for customer service at the Front Desk.

Duties

• Provides quality customer service to clients/customers in all aspects of Ancillary Services operations
• Reconciles daily transactions and payments 
• Answers telephones; responds to e-mail; directs inquiries; greets guests/clients/students and provides them with general information; and refers clients to appropriate individual/department for further assistance
• Responds to guest inquiries regarding guest accommodation; processes reservations and provides reservation confirmation to guests
• Maintains individual guest, group and student information on computerized reservation/housing system
• Provides check-in and check-out services for groups, individuals and students
• Accepts payments for accommodation, meeting rooms, and student housing and ONEcard
• Reconciles daily shift and bank deposits

Minimum Qualifications

• High School Diploma, supplemented with related training
• Minimum 2 years of customer Service or hospitality experience preferred 
• Telephone and service etiquette skills are required
• Strong motivation to work in high volume professional service oriented environment 
• Ability to conduct patrols of the residence independently is essential 
• Effective conflict management skills
• Ability to manage stressful situations
• Service-oriented, with proven experience in providing exceptional customer service; demonstrated decision-making and problem solving skills
• Knowledge of the University community, campus layout and Lister residence; previous leadership experience an asset
• Proven computer proficiency using a variety of software applications and a general comfort level in learning and working with new software
• Excellent interpersonal, organizational and communication skills (verbal and written), with demonstrated attention to detail and accuracy
• Flexibility to accommodate a varied work-schedule

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.