Graduate Program Administrator

This competition is restricted to internal applicants of the University of Alberta. Please indicate your internal status using the "Advertisement" drop down menu when applying.

This position is a part of the Non-Academic Staff Association (NASA).

This full time position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits .

Location

Work primarily takes place at North Campus Edmonton. 

Working for the University of Alberta 

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Department/Faculty Summary

Psychiatry is a department in the Faculty of Medicine & Dentistry at the University of Alberta. Our department couples basic science with clinical research to promote world-class investigations on issues relevant to mental health. 

We have an active training program for psychiatry residents, with input from psychiatrists and other mental-health professionals from the University of Alberta Hospital, Grey Nuns Community Hospital, Royal Alexandra Hospital, Misericordia Hospital and Alberta Hospital Edmonton. We also offer separate MSc and PhD programs for graduate students (there are also available to psychiatry residents).

The Department also has a diverse group of outstanding scientists who are internationally recognized. These scientists are carrying out some of the leading-edge research in neuropsychiatry, mood and anxiety disorders, and schizophrenia.

Position Summary

Acts as Graduate Program Administrator for the Departments of Psychiatry, Obstetrics & Gynecology and Ophthalmology & Visual Sciences. Provides admission and program support for thesis and course-based MSC and PhD programs.

Thesis- and course-based Master’s programs have different departmental requirements, policies and procedures. Requirements, policies and procedures of the Departments, the Faculty of Medicine and Dentistry, as well as those of FGSR and must be followed for all students (thesis- and course-based). Requirements, policies and procedures for the Li Ka Shing Sino-Canadian Exchange Program (ongoing) must also be followed as required.

Duties

• Responds to enquiries from potential applicants, and advises on requirements, eligibility and admission processes.
• Assesses admissibility of thesis-based graduate study applicants based on minimum requirements (GPA and ESL) and recommends whether to forward applications for review by faculty members.
• Prepares thesis-based application packages for review by faculty; notes special circumstances to be considered.
• Prepares letters for students as needed: e.g. sponsors’ information, child care assistance, awards, etc.
• Assists with grad student funding offers (appointment letters); submits pay forms (eForms) as required.
• Provides Weighted Average Calculators or GPA Calculator in support of awards applications.

Minimum Qualifications

• Undergraduate degree, a combination of education and experience will be considered.
• Minimum 3 years of progressive administrative experience required.
• Computer proficiency in a Windows environment using MS Office as well as Google Suite required.
• Strong communication skills and attention to detail required.
• Excellent communication and interpersonal skills coupled with problem-solving skills; effective working Independently or cooperatively as a team member.
• Initiative, intuition, and creativity.
• Adaptability to changing environment; flexibility to accommodate varying work-day demands.
• High level of tact and discretion; maintain and ensure absolute confidentiality.

Preferred Qualifications

• The University of Alberta, College of Health Sciences experience preferred.
• Understanding of University of Alberta, Alberta Health Services policies and procedures preferred.

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.