FNH Program Manager (leave replacement)

Staff - Non Union

Job Category
M&P - AAPS

Job Profile
AAPS Salaried - Administration, Level A

Job Title
FNH Program Manager (leave replacement)

Department
Food, Nutrition and Health Program | Associate Dean Academic Portfolio | Faculty of Land and Food Systems

Compensation Range
$5,622.33 - $8,081.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date
April 2, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Apr 30, 2025

Please include cover letter. This is a 1 year term leave replacement with the possibility of an extension.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Summary

The FNH Program Manager oversees the administrative function of the Program including revenue-generating facilities (e.g., LFS Analytical Core Laboratory, Vij’s Kitchen, Human Nutrition Clinical Lab, Sensory Lab), preparing financial reporting, developing budgets, policy development and human resources management that include student recruitment and management, as well as special projects and events.

Organizational Status
Works independently under the general supervision of the FNH Program Director; works closely with faculty members and staff within the FNH building and the Dean’s Office located in the MacMillan building; liaises with LFS and Central Finance, Research Services, granting agencies, various industry contacts, and internal/external stakeholders.

Work Performed

• Responsible for the day-to-day administrative management of the FNH Program. Duties range from overseeing the administration, program policies, operational finances, staffing, communications, and purchasing. Also, responsible for payroll and management of outreach events and the development and implementation of administrative policies and procedures for the FNH Program.
• Manages FNH financial resources for multiple cost centers in FNH, and in coordination with the Program Director reviews financial statements, participates in the financial planning process, makes decisions on allocations of financial resources, develops and updates budgets, oversees and manages budgeted renovations & maintenance for the building and other cost centers and advises faculty members on the management of their accounts (i.e., spending down accounts, accounts nearing their end date).
• Develops, proposes and implements organizational initiatives and corrective measures in order to improve the efficiency of financial management including revenue-generating resources (i.e., LFS Analytical Core Laboratory, Vij’s Kitchen, Human Nutrition Clinical Lab, Sensory Lab), program communication functions, and administrative processes and procedures related to the operations of FNH.
• Manages the human resources function of the FNH Admin office, including permanent and temporary staff and student employees. Ensures operational coverage, recruits permanent and temporary staff, manages staffing levels, coordinates workflow, oversees employee training, evaluations and terminations. Ensures UBC HR policies are followed.
• Plans and manages special projects and events for the FNH program. In coordination with the Program Director and the offices of LFS Development and LFS Marketing & Communication makes decisions on marketing, finances, communications, ecommerce, staffing, and facilities for these projects.
• Develops, proposes and implements organizational initiatives and corrective measures in agreement with the LFS Analytical Core Laboratory Chair (AD Research) and ACL Facility Manager to improve the efficiency of financial management, communication functions, and administrative processes and procedures relating to the operations of the LFS Analytical Core Laboratory (ACL).  Duties include financial reporting, invoicing, purchasing and policy development. 
• Supports the LFS ACL funding proposal and submission process by assisting ACL Facility Manager with creating budgets, and editing content, and manages the projects post-award, liaising with funding groups, project collaborators, internal/external departments/units and agencies, attending progress meetings, completing complex reports and presenting financial updates when required.
• Provides HR advice to LFS ACL faculty, staff and students, including hiring, discipline, evaluation and termination.
• Develops, proposes and implements organizational initiatives and corrective measures to improve the efficiency of financial management, including recruitment of external users and managing the financial accounts for revenue-generating resources, program communication functions, and implementing administrative processes and procedures related to FNH operations.
• Acts as a resource for the Program Director, faculty and staff on a variety of issues, including the interpretation of University and Program policies and in the application to situations not covered by existing policies.
• Develops and implements policies and procedures for the administration of the Program ensuring they comply with the Faculty’s policies and procedures.
• Oversees the administration of curriculum changes; prepares and submits documents, and tracks progress.
• Supports the Program Director by monitoring correspondence for teaching assignments, advises potential scheduling conflicts, and ensures final assignments meet Faculty and Program teaching requirements.
• In cooperation with the LFS Student Services and UBC Admissions and Recruitment, collaborates on recruitment/outreach strategies for increasing enrollment in the FNH program, coordinating efforts with UBC recruiting programs and developing metrics for measuring success.
• Facilitates the recruitment of staff and students for the Program, ensuring compliance with collective agreements, employment standards and the drafting of job descriptions.
• Collaborates with LFS Development and Marketing & Communications offices  to raise the profile of the FNH program across campus and externally to the University; maintains a FNH brand; ensuring FNH participation and/or representation is promoted in UBC Programs (e.g., Celebrate Learning, Leadership Program, Work Study/Learn, etc.); liaises with the Faculty’s Marketing & Communications group and the UBC Media Relations and University Affairs in promoting the activities and accomplishments of FNH members (students and faculty).
• In coordination with LFS Marketing & Communications group, collaborates on the development, design and management of the FNH website, information bulletins, recruitment presentation materials and maintenance of FNH presence in social media.
• Creates notices for dissemination through LFS Today, Student Services blogs, and e-boards.
• The administrative work performed may evolve and duties may be added or removed in response to updated operational requirements, and goals of the FNH program and Faculty.
• Performs other related duties of the position as required.

​Consequence of Error/Judgement

Exercises initiative, independence, tact and judgement in handling matters of a routine and non-routine nature. Works with conflicting demands and determines priorities. Must respect confidentiality of personal information such as financial information of donors or other sponsors. Errors in judgment when speaking to the external communities and high profile visitors could result in a significant negative impact, not only to the reputation of the Food, Nutrition & Health Program and the Faculty but also to the University as a whole. Correct, accurate, timely and appropriate decisions are of utmost importance as mistakes and inappropriate action could result in the loss of grant funding, multi-million dollar donors or sponsors to the Faculty. Considerable judgment is required to maintain relationships and communicate effectively with various groups – failure to do so could result in poor representation of the Faculty.

Supervision Received

Works independently on a day-to-day basis referring to the FNH Program Director on an as needed basis. As well, faculty members will provide initial instruction on specific projects and other matters.
Supervision Given
Supervises two CUPE 2950 clerical positions within the FNH Program and works closely with the FNH technical staff and Building Manager.  Provides guidance to graduate and work study students.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or the equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Demonstrated experience in financial reporting, project/event management and supervision.
• Effective oral and written communication, strong interpersonal and organizational skills
• Self-motivated, proactive, professional and trustworthy
• Ability to build a working relationship with industry contacts.
• Ability to work both independently and in a team environment to meet deadlines
• Ability to maintain accuracy and attention to detail and prioritize work
• Computer experience required at an intermediate level (MS Office, Workday, internet, email and desktop/graphic applications)
• Ability to exercise tact and discretion when handling sensitive and/or confidential matters