First Year Curriculum Coordinator

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Job Number:  J0422-0154

Job Title:  First Year Curriculum Coordinator

Job Type:  Continuing Full Time

Department:  Office of the Dean of Engineering and Design

Job Category:  Student Services

Number of Positions:  1

Date Posted (dd/mm/yyyy):  12/04/2022

Closing Date (dd/mm/yyyy):  20/04/2022

Salary (with Salary Rate):  70,381.00 - 76,982.00/Year

Employee Group:  CUPE 2424

Salary Level:  9PE

Hours Per Week:  35

Date Position Available:  16/05/2022

Carleton is a smart, caring and connected community that inspires and empowers individuals to become change leaders who drive impact in the world. Carleton's faculty and staff strive to provide a superior learning experience for our learners who hail from every province and from over 100 countries around the world. Situated on a beautiful campus bordered by the Rideau River and Canal, Carleton is just minutes from the heart of our nation's government and enjoys easy access to the many organizations, associations and businesses which thrive in Ottawa.

Reporting to the Academic Support Officer, the First Year Curriculum Coordinator is responsible for assisting first year students in transitioning to the University: building timetables and registration blocks for all first year students in all 13 engineering programs, providing administrative support to ECOR instructors, assisting with student orientation activities, and offering advising to first year engineering students.

The incumbent liaises closely with the Registrars’ Office, Admissions, Scheduling and Examination Services, International Student Services Office, and the Student Experience Office as a representative for the Associate Dean and the Faculty of Engineering and Design.

The First Year Curriculum Coordinator is involved with many academic matters such as scheduling issues, program and course changes and liaises with faculty, administrative and technical staff both within the Faculty and the Faculty of Science as first year engineering students receive instruction in Mathematics, Physics, Chemistry and Biology.

The incumbent must possess the following qualifications:
• Advanced computer skills: Excel, Word, PowerPoint, Banner, cuLearn, and database systems.
• Ability to make decisions and maintain confidentiality.
• Ability to initiate and complete projects with minimal supervision. Determine processes for completing job tasks.
• Work environment is fast-paced where work interruptions may be frequent.
• There may be significant time constraints that create the need for a flexible schedule during certain time periods.
• Excellent oral and written communication skills.
• Ability to interact successfully with all levels of administration and faculty.
• Strong interpersonal skills.
• Demonstrated ability working with a diverse student body.
• Ability to develop and implement solutions to timetabling conflicts and to build registration blocks.
• Superior organizational skills and problem solving skills.

The above is normally acquired through the completion of:
• A Bachelor in Engineering, preferably with a PEng licence, or be PEng eligible.
• Five or more years’ relevant experience in a post-secondary institution with demonstrated experience in creating timetables on a large-scale basis and resolving registration issues.
• Must include demonstrated experience in the coordination of academic support services and experience working in a busy, high-volume environment.
• Must include relevant experience in advising students regarding University regulations and procedures.

Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

By applying for this job you are acknowledging that the actual duties associated with this job may differ somewhat from those identified in the job posting and that you will agree to perform the duties of this job as determined through the joint job evaluation process.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

This position is required to work on campus. Exceptionally, since March 2020, many staff and faculty at Carleton University have been working from home in order to comply with public health requirements while continuing to provide services to support the operational functioning of the university. We are currently in the process of identifying positions that need to work on campus as part of our return to campus process. This position may be required to work temporarily remotely due to public health requirements or it may have been identified as one of the roles that are required to work on campus. If this position is required to work on campus, the successful candidate will be informed of the health and safety measures that are in place to ensure their safety on campus. If there is a requirement to work remotely (it is possible that there could be a requirement to work both remotely and on campus), the successful candidate will work with the manager to set up a remote work environment including discussing appropriate technology and requirements. Please note that once public health requirements permit, Carleton University will resume normal on campus operations and at that point there will be a timely notification provided by the manager and the requirement to working full time physically onsite will resume. Therefore, we are looking for candidates currently in or looking to relocate to the Ottawa area.

Additionally, Carleton University is continuing to maintain a safe work environment and requires mandatory vaccination against COVID-19 as per Public Health recommendations under the Reopening Ontario Act. As Carleton University requires that staff be available to attend on-campus meetings and to work, as required, in person, the successful candidate will be required to comply with this policy and be fully vaccinated before commencing employment. Subject to permitted exemptions under the Ontario Human Rights Code, if you are the successful candidate, your offer of employment will be conditional upon you attesting that you are fully vaccinated with a course of vaccines that have been approved by Health Canada and submitting appropriate proof of vaccination.

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