Financial Officer

Date Posted: 03/14/2024
Req ID: 36536
Faculty/Division: Faculty of Music
Department: Faculty of Music
Campus: St. George (Downtown Toronto)
Position Number: 00056083

Description:

About us:

The Faculty of Music is Canada's largest and most renowned university-based music program for professional musical training, creation, performance, education, and research. Home to a diverse and dynamic community of scholars, performers, composers, and educators, the University of Toronto's Faculty of Music offers a supportive community in one of the world's most diverse and dynamic cities. We provide a superb learning environment, an internationally renowned teaching faculty, multiple performance halls, and an outstanding music library collection. With degrees and diplomas available in numerous areas of study, our array of courses and programs provides our 900 students an exceptional opportunity to explore various fields within music. With over 600 concerts and events annually, the Faculty is an exciting and vibrant place to work, study, and visit.

Our faculty members include musicians who perform on the world's most prestigious stages and record formajor labels, scholars who present at leading international conferences and publish with top presses, educators who offer workshops and masterclasses at universities and conservatories worldwide, and composers whose works are performed by renowned ensembles and commissioned by acclaimed musicians and arts organizations.

Your opportunity:

The Faculty of Music is a great place to work. It has a positive energy that comes from faculty, students and staff pursuing their love for and of music. We are small and hard-working team. We love what we do, and we work collaboratively to support our faculty and students in their music-making.

Under the direction of the Finance Director, the Financial Officer will perform a variety of functions that support the financial management of the Faculty of Music, including ensuring all business transactions are aligned with the generally accepted accounting principles, the University’s financial and purchasing guidelines and any related research guidelines associated with research grants.

Related activities include: ensuring back-up documentation is provided and centrally retained for audit purposes (including payroll); auditing all expense reimbursement requests; troubleshooting and resolving transaction errors within the University’s financial information system (FIS) and Human Resources Information System (HRIS). You will work independently to resolve discrepancies and noncompliance issues, escalating to the Director when required. The incumbent provides analytical reports to the Director as needed.

Your responsibilities will include:

• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
• Implementing compliance monitoring functions and/or plans
• Making recommendations on budget allocations involving multiple sources of revenue and/or recoveries
• Monitoring department budget to ensure expenditures remain within budgeted allocations
• Analyzing financial trends and preparing analytical reports and forecasts for management decision making
• Verifying that all accounts payable and receivable activitieshave been accurately processed
• Processing payroll
• Advising clients on the best approach for developing procurement specifications

Essential Qualifications:

• Bachelor's Degree in accounting/ finance or acceptable combination of equivalent experience.
• Minimum four (4) years of recent experience with financial analysis and processing of which two years must include recent experience processing payroll (hourly, salaried, off-cycle, adjustments etc.) and resolving payroll discrepancies all preferably in a SAP environment.
• Experience monitoring and reconciling budgets to ensure expenditures remain within budgeted allocations.
• Experience with verifying and processing all accounts payable and receivable activities.
• Experience reviewing and analyzing financial records to ensure accuracy and compliance with established accounting standards and procedures.
• Hands-on experience with procurement policies and procedures; including setting up and adjusting purchase orders.
• Experience analyzing information to identify spending trends and recommend cost saving measures.
• Experience analyzing financial trends and preparing analytical reports and forecasts for management decision making.
• Experience applying general accounting principles and/or other related financial policies and procedures.
• Experience communicating financial information to non-financial staff at all levels.
• Experience working with and expert knowledge of the University's Financial Information System (FIS) and Human Resources Information System (HRIS), and/or other equivalent Financial and HRIS systems.
• Advanced skills and knowledge of Microsoft Office 365 (e.g. Word, Excel, PowerPoint, Outlook, Access, SharePoint, Teams).
• Sound analytical and problem solving skills.
• Strong attention to detail and accuracy.
• Proven ability to work under pressure and manage competing deadlines and/or priorities.
• Excellent communication skills, both verbal and written.

Assets (Nonessential):

• Experience performing complex data modelling and analysis.
• Working towards accounting designation such as CPA, CGA.

To be successful in this role you will be:

• Accountable
• Diligent
• Meticulous
• Multi-tasker
• Organized
• Tactful

Closing Date: 04/02/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 13 -- $83,150 with an annual step progression to a maximum of $106,336. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

This is a 1 year TERM position with the possibility of renewal.

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline .

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.