Financial and Communications Assistant

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Job Number:  J0123-0294

Job Title:  Financial and Communications Assistant

Job Type:  Continuing Full Time

Department:  Systems & Computer Engineering

Job Category:  Administrative

Number of Positions:  1

Date Posted (dd/mm/yyyy):  27/01/2023

Closing Date (dd/mm/yyyy):  05/02/2023

Salary (with Salary Rate):  57,652.00 - 62,961.00/Year

Employee Group:  CUPE 2424

Salary Level:  7PE

Hours Per Week:  35

Date Position Available:  15/02/2023

Carleton University is one of Canada's most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university's smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. Carleton is recognized annually as a top regional employer and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence, and Platinum Level Certification for Mental Health at Work. Situated on unceded Algonquin territory and bordered by the Rideau River and historic Rideau Canal in Ottawa, Carleton is just minutes from the heart of our nation's government and G-7 organizations, providing opportunities for staff and faculty to make a positive impact in our community and around the world.

Under the supervision of the Departmental Administrator and under the general direction of the Chair, Department of Systems and Computer Engineering (SCE), the incumbent performs a variety of financial, communication, social media, event, space planning, student award, school accreditation, reception, and other administrative duties.

The incumbent must possess the following qualifications:
• A thorough knowledge of clerical/administrative and office procedures, with excellent typing skills.
• Organizational and interpersonal skills, and has the ability to deal effectively and tactfully with faculty, students, staff and the public.
• Attention to detail is essential.
• Must be adept with contemporary software including expertise and capability using a variety of spreadsheets and databases and maintaining web sites and social media channels.
• Knowledge of the following programs, or similar ones, is essential: MS Word, MS Excel, Banner, FAST, eShop (University procurement software), and SAP Concur (University travel and expense reimbursement software).
• Must be capable of learning new software packages and be able to use different packages as they are introduced into the office environment.
• Excellent communication skills.
• Ability to target multiple audiences (alumni, potential students, current students, industry partners, parents of potential students, etc.) using multiple social media channels.
• Must be able to summarize complex technical events and achievements in language tailored to each audience.
• Ability to handle complaints and negative posts with tact and diplomacy, coordinating the gathering of required information and the drafting of the response to ensure a positive outcome.

The above is normally acquired through:
• The completion of a three years of post-secondary education, preferably within an administrative field and training in marketing, digital communications, or social media management.
• Three (3) years related progressively more responsible experience, some of which should be in an academic environment.

Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

By applying for this job you are acknowledging that the actual duties associated with this job may differ somewhat from those identified in the job posting and that you will agree to perform the duties of this job as determined through the joint job evaluation process.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

This position is regularly required to work on campus. Due to the ongoing dynamic nature of Covid-19, you may be required to work temporarily remotely due to public health requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all directives to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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