Financial Administrator

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Financial Administrator
Job ID #2102
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Job Information

Positions Available

1

Closing Date

30 May 2024

Type

Temporary Full-Time

Location

Edmonton AB

Remote Option

None

Department

Industry Solutions - Project Support Office Operations

School

Industry Solutions

Campus

Main Campus

Detailed Job Description

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at  www.nait.ca/careers

 

Please Note: This is a temporary position ending on or before June 30, 2027 with the possibility of extension.

Please Note: This competition is limited to current salaried NAIT staff.

 

As NAIT continues to expand and strengthen its Applied Research initiatives, we are recruiting skilled and passionate individuals to help shape and maintain best administrative practices and become part of Canada’s leading polytechnic.  A candidate for this position should be a motivated and driven administrative professional with a high attention to detail, who enjoys maintaining a very organized work environment and have well developed time management skills.

Reporting to the Lead, Financial Admin Support Team (FAST), this position provides support to the FAST, Financial Coordinators (FC) team and the Research Centres in Industry Solutions.  Specifically, this position will work directly with the FC team and support facilitating all research and innovation activities in the Centre by assisting, tracking, managing and finalizing administrative details and preparing internal and external reports.  Our successful candidate will provide the FC and Research Centre team with the necessary administrative support.  This position is critical to supporting the successful growth of Industry Solutions.

 

Key Responsibilities:

• Initiates project code activation for research and capital projects in the system
• Updates all supporting systems and other documents with new project codes and pertinent information
• Analyzes and prepares journal entries with appropriate backup documentation and working papers
• Supports in analysis and preparation of critical month-end activities
• Set up and organize the filing management system for all active and inactive projects
• Entering pertinent information to the Research Administration Module (RAM) database with post-award information
• Prepare requests for invoices according to research agreements
• Prepare purchase requisitions according to quotes and align with research agreements
• Support Researchers with proposal preparation of small technical service and/or margin-generating initiatives
• Coordinate the signature process of agreements and reports
• Organizing and updating task management tools for the FC team and Research centres
• Support the FC team with forecasting and budgeting
• Assisting in special projects within the FAST
• Other administrative tasks as required

 

Skills & Abilities:

• A strong customer service focus, excellent interpersonal and communication skills, and the ability to work in a fast-paced environment and meet deadlines are essential.
• Highly organized and responsive, keen attention to detail

 

Qualifications:

• Accounting, Finance, or Business Diploma preferred, a related certificate with significant related experience
• 2-3 years of related experience
• Microsoft Excel skills required; PeopleSoft Finance experience would be an asset

 

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).

 

Remuneration: $49,886.20 - $58,142.24 annually, plus a comprehensive benefits package. (Classification - Finance/Accounting Assistant I).                           

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Please submit a resume and cover letter to be considered for this opportunity.

 

About NAIT

We are proud to have been named one of Alberta’s Top Employers for 13 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering an environment that supports equity and cultivates inclusion through our Equity, Diversity, and Inclusion Strategy . We are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at [email protected] . 

 

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