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Position Summary:
Under the supervision of the Associate Director Finance, at the Office of the Deputy Provost, Student Life and Learning (ODPSLL), the Financial Administrator provides support in the preparation, administration, and analysis of the SLL Financial Plan and activities, including scenario, forecasting, and reporting. The incumbent also provides support to the Office of the Dean of Students.
Primary Responsibilities
1. Performs and organizes activities to support the daily operations of the unit by ensuring that accounting and financial functions are carried out in accordance with established goals, rules, and procedures.
2. Provides support to the supervisor in the planning processes: preparation, data gathering and analyses, follow-ups, and submission.
3. Assists in the implementation of financial priorities by monitoring all financial transactions including advances, expense reports, PCard, and deposits.
4. Provides support in the planning process of SLL multi-year financial plan and budget, including scenario planning, forecasting, and reporting; keeps abreast of the new development of the Finance Budget Model by attending Budget and Faculty Financial Officers meetings.
5. Initiates and processes several accounting activities such as opening accounts, journal entries, advances, requisitions, expense reports, petty cash, supplier invoices, procurement card purchases, and check deposits.
6. Administers all financial transactions for the Unit and ensures that all financial activities and administration are carried out in accordance with University policies and procedures.
7. Creates internal systems to follow up with staff in all SLL units regarding overdue advances for reporting to Financial Services.
8. Tracks and reviews the submissions received from units requesting funding from the Government of Quebec for internships. Prepares submissions for the final review by senior administrators.
9. Acts as a resource person and provides explanations when needed to staff members in SLL units about procurement and payment methods, as well as expense reimbursements.
10. Administers internal funding mechanisms to support SLL initiatives and ensure appropriate stewardship of operating funds, restricted grants, and endowments.
11. Verifies documents for completeness and compliance with government and private agencies' rules and regulations.
12. Reviews financial transactions for fund availability, restrictions, and proper coding within established limits.
13. Prepares and facilitates training about financial processes.
14. Performs fund analysis using advanced Excel tools including pivot tables to provide information and advice to the Dean of Students.
15. Generates budget templates for different budget/spending reports.
16. Monitors spending variances on a quarterly basis, reviewing any corrections and providing advice on corrections if necessary.
17. Reviews financial processes and recommends improvements as required.
Education and experience:
• DEC III in a relevant domain.
• Three (3) years of relevant experience in accounting or finance.
Other qualifying skills and/or abilities:
• Undergraduate degree preferred.
• Good knowledge of accounting and financial management.
• Ability to prepare detailed budgets.
• Knowledge of McGill fund types (or other universities) is an asset.
• Ability to effectively communicate and interact with various levels of staff as well as with students.
• Service-oriented with excellent customer service skills and the ability to establish productive working relationships quickly.
• Demonstrated ability to create comprehensive financial statements, prepare reports, work with formulas, and create detailed reports.
• Proficiency with computerized applications including spreadsheets, databases, word processing software, Banner FIS, Crystal reports.
• Excellent analytical and problem-solving skills.
• Ability to multitask, prioritize and meet deadlines.
• Must be resourceful, detail-oriented, and can work independently and as part of a team.
• Demonstrated spoken and written communication skills in both English and French.
McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing.
Hourly salary: $30.28
Minimum Education and Experience:
DEC III Related Experience /
Hourly Salary:
(MUNACA Level G) $30.28 - $37.52
Hours per Week:
33.75 (Full time)
Supervisor:
Associate Director Finance
Position End Date (If applicable):
Deadline to Apply:
2023-04-05
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected] .