Finance Officer

Updated: about 2 months ago
Job Type: FullTime

The COVID-19 Task Force (CITF) aims to catalyze, support, and, where appropriate and feasible, harmonize the design and rapid implementation of population-based studies that will generate reliable first estimates of SARS-CoV-2 immunity, overall and in priority populations across Canada. The Task Force will also support laboratory studies to establish the advantages and limitations of immunity testing and related technologies and will generate practical insights into the optimum ways of using and interpreting these tests. The Task Force is made-up of four scientific domains: 1) Diagnostics, 2) Epidemiology/Study Methodology, 3) Data Collection/Database Management, and 4) Analytics/Reporting.
 
Specifically, this position supports the CITF Secretariat and financial oversight of the PHAC funding for the Secretariat, i.e. the Faculty of Medicine and Health Sciences and the Office of the Vice-Principal (Research and Innovation) and is embedded in the Faculty of Medicine and Health Science’s Administrative Excellence Centre 3. Information about the Secretariat and its mandate is found on the Immunity Task Force website.

Role/Mission:
The Finance Officer is embedded within the Administrative Excellence Centre 3 and is directly supporting the CITF Secretariat Team, reporting to the Associate Director AEC 3 and working closely with the Manager, Administration and Governance. The individual will work with a large number of internal and external stakeholders by providing expert advice and services to Principal Investigators as they take on leadership roles in major research initiatives related to the CITF. The individual will provide financial expertise for the CITF Secretariat working closely with the Faculty of Medicine and Health Sciences Dean’s Finance Office and key central finance offices.

Reponsabilities and Tasks:

  • Provide professional guidance and support to the Director(s) and Manager, Governance and Administration, and secretariat members to assist in decision making, prioritizing, identifying potential cost savings, and increasing effective use of existing research grant funding and other resources.

  • Manage research grant funds internal to McGill. Provide guidance on financial policies, ensuring consistency and compliance. Implement and maintain finance procedures and record-keeping systems.  Streamline and standardize procedures.   Collaborate with CITF administration, Administrative Excellence Centre 3 (AEC 3) and with the Dean’s Financial Affairs Office to ensure goals are aligned and information and records are complete, consistent and transparent.

  • Ensure implementation of new programs or policies.  Identify and implement best practices. Act as a resource to all CITF Secretariat employees and leads.  Keep abreast of AEC issues. Analyze problems and recommend solutions.

  • Support Principal Investigators (PIs) fund management and reporting needs in conjunction with Senior Awards Officer. Partner with Senior Awards Officer and Senior Research Advisor.

  • Develop and maintain internal research grant budgets.   Monitor and adjust them as needed. Ensure budgets are respected.  Resolve outstanding budget issues and shortfalls. Create cash-flow statements and forecasting models for PIs. (Supplemental Studies)

  • Determine need for letters of guarantee for PIs, requesting them to CITF Executive Director’s Office as appropriate, and with thoroughly-prepared supporting documentation.

  • Assist with planning while over-seeing research grant funding sources. Monitor and re-distribute budget via transfers as per approved proposals. Develop processes to ensure budgets are respected. Work with PIs on budget proposals and with departments to identify funding for expenses not supported by granting agencies.

  • Approve student funding requests on PI grants. Obtain authorization before they are processed. Monitor for overpayment risks.  Address stop payments, over-payments, re-assignments and processing delays. 


Qualifications and Skills
Extensive knowledge of accounting and financial management. Ability to administer funds and prepare detailed budgets. Knowledge of McGill fund types (or other University) including experience working with research grants is an asset. Ability to effectively communicate
and interact with various levels of staff and academics. Service-oriented with excellent customer service skills and the ability to establish productive working relationships quickly. Demonstrated ability creating comprehensive financial statements; preparing reports for
financial auditors; working with complex formulas and creating detailed professional reports. Proficiency with computerized application including spreadsheets, databases, wordprocessing software, Banner FIS, Crystal reports and Excel. Excellent analytical and
problem solving skills. Proven organizational skills with ability to multitask, prioritize and meet deadlines. Proven ability to work autonomously and as part of a team. Ability to train and motivate staff. Proven success in facilitating and maintaining strong, consistent, and positive communications to a diverse audience. Demonstrated oral and written communication skills in both English and French. Accounting or Finance designation is considered an asset (CMA or CGA).

Minimum Education and Experience:

Bachelor's Degree 3 Years Related Experience with Bachelor’s Degree /

Annual Salary:

(MPEX Grade 05) $63,140.00 - $94,700.00

Hours per Week:

33.75 (Full time)

Supervisor:

Assoc Director Administration

Position End Date (If applicable):

31/03/2022

Deadline to Apply:

12/07/2020

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca or 514-398-3711.


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