Finance and Administration Coordinator

Dalhousie University, Canada

Updated: 25 days ago
Location: Halifax Mid Harbour Nova Scotia Provincial Government, NOVA SCOTIA
Deadline: 04 Apr 2024

Position Details
Position Information


Position Title Finance and Administration Coordinator
Department/Unit Registrar's Office
Location Halifax, Nova Scotia, Canada
Posting Number S101-24
Employee Group DPMG
Position Type Regular, On-Going
Duration of Contract (if applicable)
Employment Type Full Time
Full-time Equivalency (FTE) 1.0
Salary $51,234 - $68,435 per annum
Classification ADM-04
Provisional Statement
This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The Registrar’s Office (RO) is a large, multi-site operation involved in the entire academic experience of Dalhousie students, from recruitment and admissions through to convocation and beyond. Reporting to the Director, People, Finance and Operations, the incumbent is responsible for taking a leadership role in the development, implementation and ongoing monitoring of the budgets, and accounting and financial functions, for the RO and its units. The incumbent is also responsible for providing confidential executive-level support, and management of the RO space and its operational processes and procedures.
Key Responsibilities
  • Research and assemble relevant budget information to assist the Director, People, Finance and Operations in annual budget submission and for mid-year and third quarter reviews, providing cost projections.
  • Create and execute internal accounting systems for audit trail, financial review, and budgeting considerations.
  • Identify and report major budget variances to Director, People, Finance and Operations, recommending action as required to solve issues.
  • Consult, advise and direct in matters concerning University policies and procedures on financially related topics; problem-solving situations in relation to these policies with authority to enforce adherence to policies.
  • Provide exceptional executive-level support and office management through intentional planning, organizing and execution of operations to ensure the highest level of efficiency.
  • Management of digital collaboration environment and hybrid working spaces for 4 RO locations.
Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications
  • Bachelor’s level degree, plus a minimum of three to five years of related experience (or an equivalent combination of training and experience).
  • Demonstrated experience in financial processes, budget monitoring/analysis and document management.
  • Proficiency with MS Office with advanced Excel experience.
  • Demonstrated ability to think critically and act appropriately.
  • Demonstrated experience in dealing with confidential, sensitive information.
  • Strong organizational skills, exceptional communication, and interpersonal skills.
Assets
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:
- Self-Awareness & Professionalism
- Adaptability
- Knowledge & Thinking Skills
- Communication
Additional Information
Application Consideration
Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity .

Posting Detail Information


Number of Vacancies 1
Open Date 03/27/2024
Close Date 04/04/2024
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/16111

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