Finance Administrator

Updated: 2 months ago
Job Type: FullTime

The Faculty of Medicine's financial, student affairs, academic affairs and human resources activities are organized into Administrative Excellence Centers (AECs), which provide administrative services to our departments. Under the leadership of the Associate Director of Administration, Financial, Student Affairs, HR and Academic Affairs specialists are responsible for delivering these services.

Under the direction of the Financial Officer, the Financial Administrator provides administrative and fund management support for all funds within the AEC's jurisdiction. As an integral member of the AEC's Financial Services Team (FST), the Financial Administrator will regularly monitor and report on the financial activity in all funds and ensure compliance to all internal and external policies and regulations. The Financial Administrator will participate in ensuring a smooth functioning of the financial management of departments within the AEC. For research grants, the Financial Administrator's responsibility are focused on post award management, and are aligned with the Roles & Responsibilities outlined in the Research Administration guideline. The Financial Administrator will participate in training clients on finance procedures and compliance as required.

•  Act as a primary point of contact for Researchers requiring financial / administrative assistance during the post award management of their research funding, including follow-up on reporting deadlines to ensure smooth research activities;

•   Communicate University procedures as they apply to research funds to promote compliance with all applicable regulations and policies;

•   Provide relevant training to local users and act as a help desk where collaboration is necessary to roll out new systems, processes, or other tools which will facilitate research administration;

•   Review fund balances and expiry dates in collaboration with RFMS and OSR for planning  purposes and ensure continuity  /  renewal of FOAPAL accounts where applicable;

•  Validate expenditures for compliance with applicable Sponsor terms and conditions and University policies;

•   Liaise with RFMS for assistance with resolution of fund over-expenditures, filing of financial reports to Sponsors and other relevant information related to research fund activities;

•   Assist with the correction of ineligible expenditures charged to grants or other research;

•    Perform duties as required by the Financial Officer and to act as backup as required.

Strong knowledge of accounting and financial management principles. Knowledge of McGill University's financial policies and procedures is an asset. Familiarity with granting agency regulations and knowledge of McGill fund types (or other University), including experience working with research grants is an asset. Service-oriented with excellent customer service skills. Proven ability to effectivelycommunicate and interact with various levels of administrative staff and academics. Proficiency with computerized applications including spread sheets, databases, word-processing software, Banner FIS, Crystal reports. Excellent analytical and problem-solving skills. Demonstrated organizational skills, ability to multi-task, prioritize and meet deadlines. Ability to work autonomously and as part of a team with ability to train staff. facilitating and maintaining strong, consistent, and positive communications, oral and written in both English and French.

Minimum Education and Experience:

DEC III 3 Years Related Experience /

Annual Salary:

(MPEX Grade 02) $45,340.00 - $68,020.00

Hours per Week:

33.75 (Full time)


Finance Officer

Position End Date (If applicable):

Deadline to Apply:


McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, or 514-398-3711.

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