Facilities & Projects Coordinator

Updated: about 1 year ago
Job Type: FullTime
Deadline: 13/03/23; 13/03/2023

If you are an internal applicant, please make sure to update your current union status in your candidate profile each time you apply for a vacancy. Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates.


 

 

 

 

 

 

 

 

 

 

 

 

 


About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.


Duties and Responsibilities:

Reporting to the Manager, Library Administrative Services the incumbent is responsible for coordinating major Library collections projects; evaluation of space needs for both users and the collections; oversees major office moves/relocations. Responsible for gathering and analyzing building usage statistics as required by Library management (LEC); the movement of material between the Library and the Library Storage facility. Responsible for ordering equipment, services and supplies for Library departments. Works closely with other team members supporting the services offered by Library Administrative Services. Incumbent plays a key role in maintaining the safety of library users, security control of the Library building and its collection. They liaise with Library departments, Facilities Management and Planning, University Safety, building partners and other university departments as required. Acts as a backup for others on the team. Performs other related duties.


Qualifications:

The incumbent must possess the following qualifications:
• Good knowledge of fire and safety regulations, have experience in doing inspections and have practical experience in facilitating general office building maintenance of a multi-level, client service complex.
• Must have experience in order processing for general office and computer supplies and equipment, as well as experience in handling budgets.
• Must possess excellent communication skills, the ability to deal tactfully and discreetly with people, and have experience with various computer software applications including office productivity software.
• Must have extensive experience in recognizing and resolving problems, excellent organizational skills, the ability to work effectively with a wide range of individuals and teams with ability to work well under pressure and to meet scheduled deadlines.


Education and Experience:

The above is normally acquired through the completion of:
• Completion of a three year college diploma in related field such as business, procurement, library sciences, or property management. Courses could include the PMAC Principles of Buying. Completion of Building Management and Maintenance courses would be essential.
• Five years of experience providing building maintenance services in a large user service facility, including some procurement and supervisory related experience. The successful incumbent must have the ability to interpret and modify floor plans. Project Management experience would be considered an asset.


HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.


Important Note Regarding Pandemic Related Operations:

This position is regularly required to work on campus. Due to the ongoing dynamic nature of Covid-19, you may be required to work temporarily remotely due to public health requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all directives to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.


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