Facilities Maintenance Coordinator, Architectural Systems

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Facilities Maintenance Coordinator, Architectural Systems
Job ID #1997
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Job Information

Positions Available

1

Closing Date

4 Apr 2024

Type

Temporary Full-Time

Location

Edmonton AB

Remote Option

None

Department

Facilities Management & Development Maintenance

School

Facilities Management & Development

Campus

Main Campus

Detailed Job Description

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at  www.nait.ca/careers

 

NOTE: This is a temporary position ending on or before January 15, 2025 with the possibility of extension.

 

The department of Facilities Management & Development (FMD) provides NAIT with well-planned, designed, constructed, and maintained facilities to support a safe, clean, attractive, and comfortable environment for students and staff.

Reporting to the Manager, Maintenance; the Facilities Maintenance Coordinator - Architectural Systems is responsible for maintaining the architectural systems of NAIT's infrastructure to ensure environmentally healthy, safe, and comfortable spaces to learn, work, and visit. This role will plan, prioritize, budget, and schedule planned and unplanned maintenance activities, communicate with clients, and ensure the continuity of NAIT's daily operations. Maintenance activities include flooring, roofing, windows, painting, structural, doors, building envelope, asbestos/mold abatement, asphalt/concrete, signage, and more. This role will also lead, and direct daily operations of the architectural maintenance work unit comprised of full-time on-site trades contractors (carpenters and maintenance laborer’s). The position will be responsible for utilizing other external contractors as needed to meet workload demands and maximize work-unit efficiency. When urgent situations arise, the coordinator will assist in troubleshooting and coordinating repairs. The position will ensure NAIT standards, specifications, and procedures are followed along with regulatory requirements and safe work practices and will be accountable for all work completed by the work unit. The coordinator also provides input into the Capital Maintenance and Renewal (CMR) program and Major Maintenance Plan (MMP) and will coordinate projects from these plans. This position also provides architectural maintenance subject matter expertise to a variety of stakeholders within NAIT.

This role is responsible for the architectural maintenance of over 30 buildings and 3.5 million square feet of space across five campus locations.

 

Key Responsibilities:

Coordinate architectural maintenance activities (planned and unplanned):

• Prioritizing, planning, scheduling, and coordinating architectural maintenance projects and requests.
• Conduct inspections across the campus to identify maintenance and repair work required and develop annual maintenance plans.
• Planning and communicating with labour supply contractor, external contractors, and NAIT stakeholders to ensure maintenance activities are not disruptive to NAIT students and staff
• Developing, analyzing, and interpreting information generated through reports, queries, and schedules produced through the Computerized Maintenance Management System (CMMS)
• Ensuring that pertinent maintenance request information is recorded in the CMMS
• Ensuring that standards and benchmarks for the completion of maintenance work are met through the ongoing review, inspection, and monitoring of work being done
• Ensuring all applicable safety standards, regulatory requirements, and technical specifications are met during a project
• Technical supervision of trades staff. Prioritize and assign work.
• Communicate expectations of work quality and perform post-job work inspections. Address work quality issues and corrective actions directly with the trades team and contractors
• Liaising and communicating with NAIT clients before, during, and after completion of the work to ensure that the expectations of the maintenance request are met

Procurement of work, budgeting, long-term maintenance planning, provide subject matter expertise:

• Preparing procurements following FMD’s procurement process (Service Now).
• Provides technical scope of work for procurements, obtain vendor quotations, and evaluate bids.
• Working with the procurement team to prepare Requests for Proposals (RFP) or Requests for Quotation (RFQ) documents.
• Working with the FMD storekeeper to identify potential material suppliers and to define parts and supplies inventories required
• Provides input into the Capital Maintenance and Renewal (CMR) program and Major Maintenance Plan (MMP).
• Assist in preparing, monitoring, and managing the annual operating budget to maintain architectural systems.
• Provides subject matter expertise to other areas of Facilities Management & Development (FMD) and NAIT stakeholders.

 

Skills & Abilities:

• In-depth knowledge of maintenance practices related to architectural systems within NAIT’s infrastructure (buildings, roadways, parking structures/lots, etc.)
• In-depth knowledge of applicable building and safety codes, standards, and guidelines
• Project Management Skills – working and coordinating with NAIT clients, stakeholders, contractors, and consultants.
• Effective communication, collaboration, and organizational skills and the ability to shift priorities when urgent facility repairs are required
• Computer skills, including experience in MS Office suite, MS Teams, AutoCAD, Bluebeam, CMMS (AiM)
• Awareness and knowledge of hazardous materials and their related regulations and handling procedures
• Comfortable accessing facility infrastructure such as rooftops, mechanical/electrical rooms, using ladders, etc.

 

Qualifications:

• Diploma in Architectural Technology, Construction Engineering, or other related field or equivalent.
• Extensive experience (5+ years) in architectural maintenance project coordination, coordination of facility-related construction projects, or a technical specialist role required.
• An engineering degree would be an asset.
• Journeyperson or master’s trades certificate would be an asset.

 

Hours of work:

Typically , work hours are Monday – Friday  7:30am to 4:00pm.

To minimize interruptions to NAIT’s students and staff this position will be required to work flexible hours as project assignments demand

• Shift schedule may be changed with notice, and/or overtime work may be required while following the AUPE collective agreement.

 

Remuneration: $73,219.38 - $98,379.58 annually plus comprehensive benefits package. (Classification – Senior Project Coordinator).                           

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.                  

Please submit a resume and cover letter to be considered for this opportunity.

 

About NAIT

At NAIT, people matter.

We’re proud to have been named one of Alberta’s Top Employers  for 13 consecutive years. Developing an engaging, supportive, and rewarding work culture is something we take seriously. We know that people are our biggest asset – they are what makes NAIT a great place to work.   

At NAIT, you are part of a community that makes a difference in the lives of students, staff and industry clients and partners. The NAIT culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability. We are committed to equity, diversity and inclusion  and are a proud partner of the Canadian Centre for Diversity and Inclusion  and Pride at Work Canada.  NAIT is committed to advancing equity and cultivating inclusion throughout the hiring process. We especially encourage applications from Aboriginal and Indigenous people, Black and racialized people, gender and sexually diverse (2SLGBTQIA+ and women) people, immigrants, and people with disabilities.

 

What we offer

We’ve created a benefits package that focuses on health and wellness, professional and personal growth, recognition, and work-life balance.

NAIT is a flexible workplace and depending on the nature of your role, you may request flexible work arrangements with respect to where and when you work, including being on-campus full-time, working off-site, or a combination of the two. 

Employees also have access to excellent vacation time, paid time off between Christmas and New Year's, a strong recognition program, learning opportunities, 2 annual all-staff professional development days and so much more. 

 

Additional requirements

Applicants with education credentials earned outside of Canada who have not had them previously assessed should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service  (IQAS)

www.alberta.ca/iqas-contact.aspx.

 

Accommodations

NAIT is an inclusive employer and strives to hire a diverse workforce. If you are contacted by us regarding a job opportunity, please don’t hesitate to contact us if you require any accommodation during the selection process. Please contact us via email at [email protected].

 

We thank you for your application, however, only those selected for an interview will be contacted.

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