Facilitated Study Group Coordinator

Date Posted: 03/08/2024
Req ID: 36459
Faculty/Division: UofT Scarborough
Department: UTSC: Centre for Teaching & Learning
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00043235

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Centre for Teaching and Learning (CTL) supports faculty and course instructors in their professional development as teachers, and provides consultations, resources and technology support to enhance learningin their courses and programs. CTL also enhances academic skill development both within and beyond courses through our English Language Development Support, Facilitated Study Groups, Mathematics and Statistics Learning Support, Experiential Learning, and Writing Support programs.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence ). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Under the general supervision of the Manager Finance and Administration and working with other members of the Centre for Teaching and Learning, the Facilitated Study Group (FSG) Coordinator will be responsible for running the FSG programs, including the selection and training of facilitators, timetabling of study group sessions, and assessing the impact of study group participation. The FSG Coordinator will also ensure that the Facilitated Study Groups are welcoming to all international students and students with AccessAbility. The FSG Coordinator will also serve as a resource to the Centre for Teaching and Learning as well as various departments on campus regarding discussion and team work facilitation. It is expected that the FSG Coordinator will work closely with members of the CTL, campus staff, and academic departments, and other U of T campuses and Ontario Universities offering similar study group programming. The FSG Coordinator will also play a key role as a member of the Centre for Teaching and Learning’s Student Support Committee.

Your responsibilities will include:

• Developing and implementing new programs and initiatives independently
• Fostering cooperative working relationships with a wide variety of internal and external contacts (e.g. liaises with faculty to articulate and discuss the pedagogical value of FSGs and invite their courses to participate in the program, obtaining recommendations for students as potential facilitators, and liaising as needed with the instructor throughout the semester)
• Screening and making referrals to academic advising and learning skills programs and other resources or services
• Delivering presentations to promote programs, opportunities and/or initiatives (e.g. develops and implements ideas to promote FSG usage as part of course curriculum)
• Conducting detailed analysis on program efficiency and student learning outcomes to inform program planning activities (e.g. generates reports on participation statistics to: track the effectiveness or impact of the study groups on overall class performance on a course by course basis; establish a benchmark of accountability according to the objectives of the Centre of Teaching and Learning and UTSC; and that supports a methodology for assessing and improving the program’s ability to meet its goals)
• Coordinating the recruitment process and training of casual staff (e.g. prepares and conducts the FSG training program during the semester, including preparation of materials and activities, mentoring facilitators, and collaborating with other CTL staff for inclusion of specific training modules)
• Serving as a resource to others by providing (non-supervisory) job-related Guidance (e.g. conducts regular individual and group meetings with peer facilitators to: provide guidance and support; troubleshoot or advise on questions or concerns related to planning or conducting facilitation sessions, or working with instructors;or issues about students in sessions)
• Keeping well-informed on the research, literature, theory, trends and best practices for post-secondary success

Essential Qualifications:

• Master’s Degree in Higher Education or acceptable combination of equivalent experience
• Minimum of five (5) years of recent and related experience in student support programming, preferably in a post-secondary environment
• Prior experience working with Facilitated Study Groups/Peer Support groups/Supplemental Instruction
• Demonstrated ability to develop and implement new programs and initiatives independently, preferably in a post-secondary environment
• Demonstrated experience in presenting and promoting programs and or opportunities to a large group
• Must be skilled and have experience in writing summary reports on programs and services
• Excellent oral and written communication skills
• Must possess strong interpersonal skills with the ability to work well in a team environment and maintain productive and respectful working relationships with all stakeholders including staff, faculty, students and external stakeholders.
• Ability to prioritize and complete many competing demands in order to meet strict deadlines with keen attention to detail.
• Proficiency and experience working with resolving minor interpersonal disputes between students and or staff members
• Advanced proficiency in Microsoft Word, Excel and PowerPoint
• Ability to handle confidential information with tact and discretion; adhering to established policies and procedures.
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and thepromotion of a respectful and collegial learning and working environment.

To be successful in this role you will be:

• Communicator
• Diplomatic
• Multi-tasker
• Problem solver
• Tactful
• Team player

NOTE: 

• A full job description is available upon request from the UTSC HR Office .

Closing Date: 03/18/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 14 -- $88,290 with an annual step progression to a maximum of $112,911. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Kyla Kara Hewitt

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.