Exam Deputy

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Position Summary:

The Exam Deputy, reporting to the Chief Invigilator/Exam Office, is the principal deputy of an exam session and must be present during the whole exam period including the preparatory and finishing stages.  The deputy must ensure that both invigilation and administration is done according to instructions and established procedures. They must ensure the security of all examination papers and booklets, both used and unused. The Exam deputy must use good judgement when dealing with professors and students and be courteous at all times. They are the first to arrive and the last to leave the exam premises. 

Major Duties and Responsibilities:

Reporting to the Chief Invigilator/Exam Office, responsible for:

• Oversees the timely running of undergraduate exam sessions including supervising and assigning 80 invigilators/circulators per session to specific tasks and roles and maintaining an accurate database of when they worked.
• Responsible for the security and accuracy of the number of exams written for each session and for ensuring that all exams (unwritten & written) are securely locked in the exam vault.
• Supervises and trains office assistants to ensure that the necessary logistics to run exams efficiently are carried out.
• Responsible for dealing with students with various exam-related issues (e.g. illness) or instances of academic misconduct and documenting these and other issues.
• Responsible for the accuracy of exam tallies and for advanced preparation of exam documents.
• Responsible for troubleshooting any issues that arise during the writing of the exam in consultation with the Chief Invigilator

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.
Other Qualifying Skills and/or Abilities:

Excellent attention to detail. Strong organizational skills. Strong communication skills and bilingual. Ability to work well under pressure and make decisions. Punctual and available for the full duration of the period of employment. Able to lift and carry heavy materials such as boxes full of exam booklets. 3 years exam invigilation-related experience.

Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 2 on a scale of 0-4.

Minimum Education and Experience:

High School Diploma 2 Years Related Experience

Hourly Salary:

(AMUSE C) $25.00

Estimated Number of Work Hours per Week:

30 (Part time)

Position Start Date:

2024-03-14

Position End Date:

2024-05-03

Deadline to Apply:

2024-03-20

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected] .