Employment Lifecycle Advisor

This competition is open to all applicants however internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please indicate your internal status using the "Advertisement" drop down menu when applying.

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed on our Benefits Overview page .

Location

Work primarily takes place at Enterprise Square.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Working for the Department/Faculty Summary

The vision for Shared Services is to build a close-knit community of smart, approachable people who collaborate, exchange knowledge and identify solutions. As a key member of this team, you can expect to feel empowered in the service you provide, as you grow your career with critical thinking, relationship building and ongoing learning opportunities.

Position Summary

Do you enjoy working in a collaborative environment, believe in service excellence and have a strong background in Human Resource processes? Then this opportunity, as an Employment Lifecycle Advisor, may be a great fit.

Reporting to the Manager, Employment Services, the Employment Lifecycle Advisors (ELAs) are experienced HR professionals responsible for ensuring all HR/employment transactions covering the life cycle of a University employee from initial appointmentto termination are managed and processed with accuracy. The ELAs are a collaborative team of process experts responsiblefor the administration and application of the employment terms and conditions of all collectiveagreements and are an integral source of support, guidance and assistance to Centres of Expertise (CoEs), HR Service Partners and colleagues in Shared Services.

Duties

• Provide service and information to the HR Service Partners. 
• Responsible for maintaining the integrity of HR data and protecting the confidentiality of employee data.
• Provide guidance, advise, support and resources to process employment transactions /job actions in accordance with the collective agreements, UAPPOL and terms and conditions of employment 
• Support processing all employee life events: hires, promotions, secondments, transfers, retirements, terminations etc in PeopleSoft HCM
• Audit and validate all entitlements (NASA bucket hours, recurring terms etc) under each collective agreement for all employee types 
• Monitor and assist with:
• Managing probation dates and advising clients on processes for extensions where necessary.
• Employee Service date validation.
• Vacation balances. Notifies the area when vacations require management. Coordinates vacation usage-reporting for the area. Reviews reports to identify issues
• Coordinating performance management and annual merit processes
• Prepares standard and ad-hoc human resources reports. Runs and completes pre-defined analysis of human resource reports, queries, data and other key HR information
• Reviews and processes all salary and salary supplement changes
• Responds to escalated inquiries or cases from the HR Service Center

Minimum Qualifications

• Completion of HR related postsecondary diploma or degree preferred, with hands on experience in enterprise management systems such as Peoplesoft
• Minimum 3 years of experience in a unionized human resource setting, preferably in a post-secondary education environment is desirable
• Comprehensive knowledge of related provincial and Canadian legislation and collective agreements and handbooks
• Exemplary client service, focused on demonstrating a genuine concern for understanding client needs and meeting or exceeding client expectations
• Strong verbal and written communication skills required to share feedback and address concerns respectfully and constructively
• Cooperative and productive workstyle working with diverse teams and clients to achieve desired results
• Approaches challenges and opportunities with creative solutions to problems and offers detailed, well-articulated explanations
• Strong planning and organizational skills, managing time and resources effectively to achieve results and identify critical tasks, effectively focusing on priorities while working within strict deadlines
• Strong ability to identify innovative approaches to work, adopting a proactive approach to assess needs and challenges and contribute ideas or recommendations as potential opportunities

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.