Elsie MacGill Learning Centre Assistant

Updated: about 1 month ago
Deadline: 12/02/23; 12/02/2023

Career Development Assignment (CDA):

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant, please make sure to update your current union status in your candidate profile each time you apply for a vacancy. Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates.
















About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties and Responsibilities:

Reporting to the Academic Support Officer, the Elsie MacGill Learning Centre Assistant (EMLC) is responsible for assisting with registration and orientation activities for all first-year students; including delivery of the SAFE (Self-Assessment For Engineering) test. The EMLC Assistant is primarily responsible for overseeing the administration of the Elsie MacGill Learning Center (EMLC) which provides free peer-led academic support initiatives to engineering students. The incumbent is responsible for the administration of the EMLC resources and for the supervision of part-time student staff (scholars).

The Administrator liaises with administrative and student services staff both within the Faculty and the other University departments to coordinate complementary academic support for engineering students.


The incumbent must possess the following qualifications:
• Experience in administering academic support services;
• Successful supervisory experience with demonstrated commitment to student staff mentoring, training, and development;
• Experience in reporting and assessment.
• Experience working in academic support environments within a university setting;
• Significant experience developing and overseeing peer-based learning support initiatives;
• Strong written and oral communication skills and the ability to communicate clearly in presentations;
• Excellent interpersonal skills, including the ability to foster a collegial work environment;
• Experience in program development for a diverse student body consisting of students from different cultural, socioeconomic, and academic backgrounds;
• Advanced organizational skills and problem solving skills;
• Advanced computer skills: Excel, Word, PowerPoint, Banner, cuLearn, etc.
• Ability to initiate and complete projects with minimal supervision.
• There may be significant time constraints that create the need for a flexible schedule during certain time periods.

Education and Experience:

The above is normally acquired through the completion of:
• A University Degree.
• Two or more years’ relevant experience in a learning centre administration in a post-secondary institution with demonstrated experience in student staff supervision.

HR Note:

Carleton University and CUPE 2424 re currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

By applying for this job you are acknowledging that the actual duties associated with this job may differ somewhat from those identified in the job posting and that you will agree to perform the duties of this job as determined through the joint job evaluation process.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Important Note Regarding Pandemic Related Operations:

This position is regularly required to work on campus. Due to the ongoing dynamic nature of Covid-19, you may be required to work temporarily remotely due to public health requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all directives to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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