Education Program Lead

This competition is open to all applicants however internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please indicate your internal status using the "Advertisement" drop down menu when applying.

This position has a term length of 1 year plus one day with the possibility of extension and offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits . 

The Education Program Lead coordinates and oversees the administration activities supporting the department’s education programs. The position works closely with the Associate Chair, Education and the Program Directors to support the Royal College of Physicians and Surgeons of Canada (RCPSC) accredited residency training programs in pediatrics. The education team supports activities in undergraduate pediatric education, general pediatrics, subspecialty residency programs, fellowships and graduate education.

Reporting to the Academic Department Manager, the Education Program Lead supervises a team of Program Administrators and Coordinators who provide day to day administration of education programs in the department. This includes providing regular guidance to residents, fellows, graduate and undergraduate learners on various aspects of their training programs. The Education Program Lead coordinates learner recruitment, registration and graduation activities. The Education Program Lead has supervisory, budgetary, and committee responsibilities and is responsible for writing and/or editing all major sources of reference for the education office.

Duties

Education Program Support (50%)

• Oversees program budgets, and develops reports for the Postgraduate Medical Education (PGME) program grants and PGME learning resources
• Provides data and analysis to the Associate Chair, Education regarding financial issues to support decision making
• Reviews and verifies monthly preceptor payments for the department
• P-card holder for education
• Acts as an internal control for SupplyNET orders under $500
• Coordinates interprets and disseminates information from:
• FoMD PGME, Undergraduate Medical Education (UME)
• Graduate Studies related to the department's education programs
• General Pediatrics
• Subspecialty residency programs
• RCPSC
• Ensures the team has knowledge of and complies with policies and procedures of the University, Faculty and RCPSC
• Oversees accreditation of all pediatric residency programs with the RCPSC and Graduate Studies Program, ensuring timelines are met. Provides advice and acts as a resource to Program Directors and Program Administrators on program accreditation processes and documentation.
• Oversees coordination of the Canadian Residency Matching Service (CaRMS) process for the department including the Specialty and Subspecialty residency programs. Provides advice and acts as a resource to Program Directors and Program Administrators.
• Oversees admission activities for fellowship positions including registration of international Trainees
• Ensures appropriate examiners are available for education sessions, examinations and Objective Structured Clinical Exams (OSCEs). Ensures timely and accurate completion of listed objectives.
• Oversees the resident annual farewell/graduation ceremony including resident, student and teaching awards selection process are timely, accurate and within budget
• Prepares education reports for the Chair, Academic Department Manager, Associate Chair - Education

Leadership (40%)

• Supervises education team including providing work direction and conflict resolution that influence the team operation and deliverables.
• Liaises with Program Directors to ensure the level of administration support is effective and efficient
• Coordinates orientation and training of new team members
• Recognize staff developmental needs and cross-training opportunities
• Completes annual staff appraisals including gathering feedback from appropriate stakeholders
• Manages escalating performance management to the appropriate stakeholder using coaching, counselling and supervision 
• Liaises with Human Resources to develop job fact sheets (JFS), recruits and selects staff
• Manages staff resources within the Education team, ensuring appropriate levels of support and coverage are available
• Develops efficient workflow processes for the team: identifying when exceptions are appropriate for specific divisions, evaluates effectiveness,  re-designs workflows and processes
• Enables continuous improvement of administration with education programs, processes and procedures in order to provide exceptional service solutions

Education Programs Committee Membership (10%)

• Department Representative on PGME Administrators Working Group, PGME Committee, UME Clerkship Administrators Committee, DoP Education Advisory Committee
• Provides input and advice regarding education programs, processes and procedures through participation in the Department of Pediatrics' Postgraduate Education Committee
• Attends Residency Program Committees for programs as required
• Ensure appropriate communication of decisions and outcomes with relevant stakeholders

Qualifications

• Undergraduate degree preferred (ie. business, commerce or adult education)
• Possesses 2 to 5 years of experience hiring, supervising, mentoring, and managing employee performance within a large, complex, unionized environment.  Prior U of A experience in a supervisory role is considered an asset. 
• Previous experience in medical education at a managerial level within a Department or at a Faculty level required
• Demonstrates ability to develop and maintain positive, professional, collaborative working relationships with all stakeholders at all organizational levels
• Demonstrates ongoing excellent communication with all stakeholders from a wide variety of cultural backgrounds.
• Demonstrates ability to work independently and collaboratively
• Demonstrates ability to manage time and workload effectively and meet deadlines
• Demonstrates ability to apply and adhere to strict confidentiality guidelines, FOIPP, records management protocols, and all relevant university policies
• Demonstrates knowledge of the University of Alberta and RCPSC and policies and procedures and medical education residency programs are considered an asset
• Demonstrates proficiency with One45, Peoplesoft, SupplyNET, MS Office and Google applications

COVID-19 Vaccination: Proof of full vaccination against COVID-19 in compliance with the University’s COVID-19 Vaccination Directive. Fully Vaccinated means a status an individual achieves 14 days after having received the recommended number of doses of a COVID-19 vaccine approved by Health Canada or the World Health Organization, and requires the individual to maintain the recommended number and type of vaccine doses as updated and required by Health Canada thereafter.

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.