Document Management Assistant (Casual Assignment)

Carleton University, Canada

Updated: over 2 years ago
Job Type: Temporary
Deadline: 05/01/22; 05/01/2022


 

 

 

 

 

 

 

 

 

 

 

 

 

 


Duties and Responsibilities:

Under the general direction of the Assistant Director, Human Resources (Infrastructure and Renewal) the incumbent will be responsible for the preparation of personal documentation for offsite scanning as well as preparing electronic documents for eventual load to document management system. Files and boxes intended for storage scanning will need to be accurately labelled and tracked.

The successful candidate should have proficient understanding of the importance of accurate filling and maintain an accurate record-keeping system. Preferred candidates are focused, organized and thorough.


Qualifications:

The incumbent must possess the following qualifications:
• Preparing personnel files for offsite scanning
• Assessing, organizing, and coding documentation.
• Testing file loads to document management system
• Retrieving records on request and forwarding these to relevant parties.
• Scanning documents and adding to document management system.
• Executing authorized changes to filing system.


Education and Experience:

The above is normally acquired through the completion of:
• Requires a recent post-secondary graduate or in-program post-secondary student.
• Preferred post-secondary disciplines would be:
o Human Resources related disciplines (Business, Management, etc.)
o Communications related disciplines (Communications, English, Journalism)
• Experience in an office setting is preferred.
• Previous experience working with filing and/or document management systems is preferred.


HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.


View complete position description


You must login first before attempting to apply for any postion.

Please confirm that you have updated your candidate profile, if you are a returning applicant. Please note your profile includes important screening information.


Similar Positions