Data Entry Clerk

Carleton University, Canada

Updated: over 2 years ago
Deadline: ;


Career Development Assignment (CDA):

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.


Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates.


 

 

 

 

 

 

 

 

 

 

 

 


Duties and Responsibilities:

Reporting to the Manager, Administrative Finance, the Data Entry Clerk provides clerical support to the department through the entry of source information into the various information systems. This entry includes preventive maintenance data and customer satisfaction surveys. The incumbent provides administrative support services for the administrative services group, including monitoring a shared email address, filing of financial information for departmental accounts and recovery billings and generating daily payment approval reports. Tact and discretion are essential in day to day situations routinely involving matters of a confidential nature.

The incumbent will also perform work on behalf of the Billing Clerk and Administrative Clerk in their absence.


Qualifications:

The incumbent must possess the following qualifications:
• Thorough knowledge of data base systems, spreadsheet software, and word processing packages, especially MS Access, Microsoft Excel, Microsoft Word, Microsoft Outlook, and Windows.
• Ability to work quickly and accurately under pressure.
• Excellent clerical skills including fast and accurate data entry.
• Strong oral communication and inter-personal skills.
• Ability to use judgement to resolve problems and conflicts.
• Discretion and confidentiality at all times.
• Strong organizational and time management skills.
• Familiarity with Maximo CMMS software.
• Ability to use office equipment such as photocopier and fax machine.


Education and Experience:

The above is normally acquired through the completion of:
• secondary school, plus one additional year of post-secondary education including training in records management and current computer office software applications, or equivalent education and experience.
• Three to four years related experience.


HR Note:

Carleton University and CUPE 2424 re currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

By applying for this job you are acknowledging that the actual duties associated with this job may differ somewhat from those identified in the job posting and that you will agree to perform the duties of this job as determined through the joint job evaluation process.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.


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