Coordinator, Education and Governance

Dalhousie University, Canada

Updated: 3 months ago
Location: Halifax Mid Harbour Nova Scotia Provincial Government, NOVA SCOTIA
Deadline: 26 Jan 2024

Position Details
Position Information


Position Title Coordinator, Education and Governance
Department/Unit Medicine - Dean's Office
Location Halifax, Nova Scotia, Canada
Posting Number S449-23
Employee Group NSGEU Local 77
Position Type Term
Duration of Contract (if applicable) 2 years
Employment Type Full Time
Full-time Equivalency (FTE) 1
Salary $25.26 - $31.97 per hour ($42,687 - $54,033 per annum, 32.5 hours per week)
Classification C5
Provisional Statement
This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
Dalhousie Medical School attracts some of Canada’s top students, physicians, and health researchers. With campuses in Halifax, Nova Scotia and Saint John, New Brunswick, and over 100 teaching sites across the Maritimes, we provide aspiring doctors and health researchers with the highest caliber education. Reporting to the Director, Governance and Policy, the Coordinator, Education and Governance is an integral part of the Dean’s Office which provide the central management and administrative functions for the Faculty of Medicine. The Coordinator, Education and Governance maintains a responsive working relationship with the Executive Director Operations, and the Chairs of the various committees with which they serve.
Key Responsibilities
  • Plans and manages senior level meetings on behalf of the Dean of Medicine for various counsels, groups, and department heads, ensuring timely distribution of meeting materials.
  • Provides comprehensive administrative support for various committees, including organizing meetings, preparing agendas, meeting materials, briefing notes, assisting with presentations, taking accurate meeting minutes, and coordinating all follow-up actions.
  • Provides effective administrative support for the Governance and Policy and Education portfolios, including day to day email management, meeting support, analyzing materials, and preparing meeting summaries.
  • Supports the survey process for Department Heads and Assistant/Associate Deans, including planning and initiating department surveys, unit reviews, scheduling work plans, and ensuring necessary documentation and data is available.
  • Provides support for various projects, events and task forces/working groups
  • Other support duties for the Dean’s Office as required
Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications
  • Office Administration diploma with a minimum of two years’ related work experience in areas related to office administrative (or equivalent combination of training and experience).
  • Experience using technology applications to facilitate analysis and reporting (e.g., spreadsheets, project management software, etc.)
  • Excellent communication and interpersonal skills required.
  • Strong organizational skills and demonstrated ability to handle multiple priorities.
Assets
  • Experience within a health care or education setting.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:
- Self-Awareness & Professionalism
- Respect & Inclusion
- Knowledge & Thinking Skills
- Communication
- Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity .

Posting Detail Information


Number of Vacancies 1
Open Date 01/15/2024
Close Date 01/26/2024
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/15253

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