Communications Coordinator

Nature of Work: This position interacts with a diverse group of individuals including faculty, students, staff and the public including Indigenous community members, Elders and Knowledge Holders. The incumbent works in a fast-paced, complex office setting, dealing with competing deadlines, multitasking, multidirectional high stakes communication in a highly confidential and nuanced environment faced with constant change and enhancement. Considerable discretion is a requirement as this position is privy to, and handles, highly sensitive and at times confidential information. Full discretionary decision-making is often required, and judgment is used to determine the appropriate guidance and processes. Impact of error is high as the position is responsible to ensure day-to-day work is completed accurately and information provided to others, both on and off campus, is correct. The incumbent will be required to work in a complex and ever-changing environment and adapt to shifting priorities and timelines and frequent interruptions.

The successful candidate will contribute to a positive, diverse and inclusive work and learning environment by actively engaging in mentoring, self-awareness learning opportunities, relationship building and communication. 

Typical Duties:

• Create internal and external focused communications content.
• Effectively represent Pewaseskwan in all contacts, ensuring the appropriate level of professionalism, tone and interest are projected, dealing with issues and concerns, solving or referring problems as they arise.
• Draft grant proposals and supporting documents based on the funding requirements of the organization.
• Edit grant proposals, letters, ethics applications, academic manuscripts, newsletters, social media posts and other written material.
• Prepare presentations, newsletters and reports.
• Write articles and press releases, letters, content for websites, event programs and other material as needed.
• Assist with event organization as needed.
• Ensure a high degree of accuracy, consistency and clarity in the messaging both linguistically and visually in the communications for Pewaseskwan.
• Oversee website development and maintenance.
• Work closely with the Communications team to develop and submit social media posts for college Twitter and Facebook channels and assist with administering social media accounts.
• Create engaging content about research activities.

Requirements:

• This position requires strong writing, grammar and editing skills; an eye for detail is essential.
• This position is responsible for working collaboratively with researchers to develop research-related communications and grant proposals, which may include creating templates, sketching outlines, and editing/copy-editing.
• The incumbent operates within a complex environment and requires exceptional attention to detail. Consequence of error is significant to the reputation and profile of the college and the university.
• This is a high-volume position and requires the ability to work independently and under pressure in a fast-paced environment, balancing competing deadlines and multiple tasks.
• The successful candidate will be required to work as a member of a team, as well as independently. Some aspects of the job will require a collaborative style where relationship building is key. Success depends on the incumbent’s ability to consistently meet high standards of quality and timeliness.

Qualifications

Education: A university degree, preferably in journalism, communications or English is required. A combination of education and relevant experience may be considered.

Experience: 

• A minimum of four years of experience in journalism, communications, marketing, publishing or editing.
• A high level of proficiency with Microsoft Office Suite and PDF editing skill is required.
• Ability to use Adobe Suite and Canva is an asset.
• Photography and broadcasting skills are an asset.
• High attention to detail is required.
• Ability to easily adapt and respond to change is required.
• Willingness to embrace personal growth.
• Experience working and collaborating in diverse and inclusive settings is required.
• Potential candidates will preferably identify as Indigenous or must have Indigenous lived experience, and a proven record of accomplishment of working well with Indigenous people.

Skills

• Strong and effective writing, editing and research skills.
• Work effectively in informal and formal teams with people from diverse communities, cultures and perspectives.
• Interact collaboratively with senior leaders within the College, senior administrators and other campus units, as well as diverse Indigenous organizations, communities, Elders/Knowledge Holders, leaders, and community members in identifying issues, solving problems and making decisions.
• Promote reconciliation, cultural safety and responsiveness, and “working in a good way”.
• Build and nurture relationships with diverse Indigenous organizations, communities, Elders/Knowledge Holders, leaders, and community members, primarily in Saskatchewan but also nationally and internationally, as well as with researchers within the College, the university, the health authorities, to enable high-quality, innovative, culturally responsive, community-engaged research that benefits First Nations peoples, as well as Métis and Inuit.
• Ensure priorities and deadlines are met and correspondence is handled accurately, efficiently, professionally and confidentially.
• Use judgment, confidentiality and discretion to handle sensitive issues.
• Prepare, gather and relay confidential information and material on a regular basis