Communications Assistant C (Residence Life Facilitator)

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Hiring Unit:

Student Housing & Hospitality Services

McGill Residence Life is hiring forty-five (45) Communications Assistant C roles (hereby known as Residence Life Facilitators) for the 2024-2025 academic year. Applicants must be returning McGill students. This position is for part-time programming staff that work with our residences (Mac Campus or Downtown Campus) 

In our ongoing efforts to build and maintain a diverse, respectful and equitable safe space, we welcome applications from students of all genders, races, ethnicities, abilities and backgrounds. 

APPLICATIONS MUST BE SUBMITTED ON WORKDAY BY SUNDAY, MARCH 24th at 11:59PM.  

• In place of a Cover Letter, please submit answers to the following questions. You can send the answer to [email protected] or submit it on workday during the application process: 

• What campus would you like to work on? Downtown or Macdonald? 

• Have you ever participated in Residence Council? 

• Tell us about yourself (150 words max). 

• What are some event/programming ideas you think would be successful in Residences? (200 words max) 

Position Summary:  

Under the general direction of the Residence Life Advisor, Residence Life Facilitators plan and produce events across all McGill Residences throughout the academic year. They also provide administrative support to assist in the overall functioning of the Residence Life Office. Working with partners across campus to promote community in Residence. They establish and assist Residences Councils.  

Job Content:  

•Help to plan, coordinate and attend Residence Welcome Week Events 

•Prepare informative presentations during the Residence Life Facilitators Orientation regarding Residence Council functions. 

•Promote participation in residence councils to all new residence students.  

•Prepare all materials for Hall Committee Elections, including but not limited to promotional materials and ballots.  

•Assist with the planning and coordination of Residence Hall Committee Orientation(s) in October and any subsequent orientation sessions throughout the academic year, including but not limited to Disorientation.  

•Schedule and attend regular office hours and team meetings ongoing throughout the year (up to six office hours weekly must take place between 9 – 5PM. Remaining working hours may take place evenings and weekends). 

•Weekly meeting with the Residence Life Facilitator Team and the Residence Life Advisor. 

•Expected to support other portfolios by attending and facilitating Residence Life events (evenings/weekends may be required). 

•Participate in Life Beyond Residence taking place in the winter semester 

•Some Residence Life Facilitators will focus on specific portfolios (see below). 

Period of Employment: 

August 4th, 2024 – April 30th, 2025 

Approximate Breakdown of Hours: 

Must be available for training, in person, starting August 5th. 

20-30 hours per week in August 

15-20 hours per week in September  

10-12 hours per week in October through April 

Main Places of Work (subject to change):  

• Macdonald Campus: Laird or Eco 

• Downtown Campus: Royal Victoria College, University Hall, Solin Hall, Douglas Hall, Gardner Hall, McConnell Hall, Molson Hall, New Residence Hall, Carrefour Sherbrooke, La Citadelle, and other locations on campus. 

Communications Assistant Cs (Residence Life Facilitators) work to implement the following programs within McGill Residences: 

Inter-Residence Council (2 positions available)  

•Coordinate IRC, Hall Council elections. 

•Support IRC and Hall councils throughout the year in office hours and at IRC meetings. 

•Offer institutional memory to Councils and Committees. 

•Provide unbiased conflict resolution. 

Residence Spirit  

•Schedule, promote, and organize the calendar of Residence Spirit competitions. 

•Organize judges, referees, and infrastructure for Residence Spirit competitions. 

•Book space and equipment for events and competitions. 

•Meet regularly with councils’ Spirit Representatives to keep them informed about the Residence Spirit calendar. 

•Coordinate with Residence Life Managers, facilitation of events.  

Community Engagement and Equity   

•Offer residence students advice and resources to connect with community organizations (volunteering, activism, education, social justice). 

•Facilitate meetings of the Community Engagement and Equity Committee (CEEC) 

•Act as a resource person to the CEEC in their efforts to plan events and community build 

•Act as a resource person to councils and Residence Life on matters related to equity and anti-oppression.  

Academics and Learning in Residences  

•Communicate with students to nominate faculty members to provide informational lectures within residence 

•Communicate with Residence Staff to organize and promote lectures. 

•Prepare spaces and refreshments for each lecture. 

•Liaise with other RLFs Council members to increase engagement with residence councils.   

•Help organize and implement academic advising in Residences 

Wellness in Residences  

•Liaise with McGill community members and community organizations around the implementation of health-oriented programming in residences alongside the Local Wellness Advisor (LWA) 

•Help schedule, promote and organize events to promote both mental and physical wellness, self-care and the development of life skills. 

•Communicate with internal and external groups to bring speakers, educators, and partners to residence to promote student wellness. 

Sustainability & Environmental Residence Council  

•Help coordinate IRC and Environmental Residence Council (ERC) elections 

•Support ERC, Food Reps and Bike Reps throughout the year in office hours and at meetings 

•Offer institutional memory re: sustainability initiatives 

•Provide unbiased conflict resolution to the ERC 

•Liaise with SHHS’ Food and Dining and Facilities Sustainability Coordinators to increase and maintain sustainable initiatives in Residences. 

Qualifications: 

•Applicants must be full-time McGill students in good standing throughout the 2023 - 2024 academic year 

•Strong ability to work in a team, leading and following as the case may warrant 

•Ability to follow through on project timelines independently 

•Knowledge of, and experience participating in McGill residence programming an asset, but not a requirement 

•Ability to communicate professionally with students, McGill staff and outside contacts 

•Ability to connect with students through different channels (i.e., in person, through social media) 

• Proficiency in social media and Canva is an asset 

•Willingness to be flexible, to learn and to give and receive feedback 

• Ability to foster an energetic atmosphere that enhances interpersonal connections and promotes a vibrant community within the Residences. 

This position is covered under the AMUSE Collective agreement. 

Please direct any questions about the position or the application to [email protected]  

La version fançaise suivra    

Hourly Salary:

(AMUSE C) $16.06

McGill University is committed to equity and diversity within its community and values academic rigour and excellence. We welcome and encourage applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to engage productively with diverse communities.

At McGill, research that reflects diverse intellectual traditions, methodologies, and modes of dissemination and translation is valued and encouraged. Candidates are invited to demonstrate their research impact both within and across academic disciplines and in other sectors, such as government, communities, or industry.

McGill further recognizes and fairly considers the impact of leaves (e.g., family care or health-related) that may contribute to career interruptions or slowdowns. Candidates are encouraged to signal any leave that affected productivity, or that may have had an effect on their career path. This information will be considered to ensure the equitable assessment of the candidate’s record.

McGill implements an employment equity program and encourages members of designated equity groups to self-identify. It further seeks to ensure the equitable treatment and full inclusion of persons with disabilities by striving for the implementation of universal design principles transversally, across all facets of the University community, and through accommodation policies and procedures . Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected] .

All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority.