Commercial Property Administrator

Date Posted: 02/16/2024
Req ID:36063
Faculty/Division: VP - University Operations
Department: F.&S. Utilities -05
Campus: St. George (Downtown Toronto)

Description:

About Us:

The University of Toronto is a trailblazer not only in academia and research but also in ensuring operational excellence. U of T's Facilities and Services group works diligently to make sure all stakeholders have a safe, clean, comfortable, attractive and sustainable environment in which to learn, teach and play. The Facilities & Services portfolio includes the operation and stewardship of over $3.5 billion in physical assets at the St. George campus situated in the heart of Canada's largest city. We manage and provide service to over 120 buildings totaling 12 million square feet plus the operation and management of an extensive district energy system supporting more than 150 buildings. Not only are we One of Canada's Best Employers, we are one of Canada's Greenest Employers. 

Your opportunity:
Under the general direction of the Senior Manager, Property Management, and working with the Commercial Property Management team, the incumbent is responsible for coordinating administrative activities for the Commercial Property Management Group, in accordance with University and department policy and procedures. They will facilitate the delivery of various services to University tenants, clients and customers. Responsibilities include the full accounting cycle for the commercial properties, to also process projects with a total cost less than $100,000; create service orders and purchase orders. Process tenant recoveries, calculate project management fees; complete account transfers, resolving invoice or billing enquiries that are in-line with the commercial property budgets. Complete the financial closure of projects, prooducing financial reports in addition to financial statements for internal requirements and tenants; creating and maintaining databases for filing systems; coordinating insurance claims; designing forms. Assisting with departmental budgeting, variance analysis and reporting. Will be required to coordinate with Real Estate and the Facilities & Services finance departments to ascertain the information to generate various reports for the tenants. 

Desired Qualifications:
•    Experience in business administration and professional accounting
•    Experience in the broader public sector, preferably in a University setting
•    Experience in retail/commercial real estate property accounting is preferred
•    Experience in commercial recovery is preferred
•    Advanced proficiency in MS Office
•    Advanced proficiency with SAP
•    Working knowledge of various accounting software
•    Experience using FIS is preferred
•    Strong numerical and financial aptitude.

Note: This is a 5 month term contract offered via UTemp

Closing Date: 02/27/2024,11:59PM ET
Employee Group: PM
Appointment Type: Budget - Casual
Schedule: Monday to Friday 9am to 5pm
Pay Scale Group & Hiring Zone: $39.59/hour
Job Category: Finance/Budget/Planning/Audit