Co-ordinator, Collections and Technical Services

Competition Number: REQ 4903

TITLE: Co-ordinator, Collections and Technical Services

DIVISION: Student Success

SALARY: Full Time Support, Payband I, $36.19 – $41.94 per hour (35 hours per week)

LOCATION: 200 King St.E.

STATUS: Full Time Support

EFFECTIVE DATE: Immediately

Land Acknowledgement

George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other.

George Brown College is committed to creating and sustaining an equitable and inclusive learning and working environment. We encourage and actively seek applications from Indigenous, Black, racialized people, visible minorities, 2SLGBTQIA+ persons, all genders, and persons with disabilities.

At George Brown College, we have established a reputation for equipping our students with the skills, industry experience and credentials to pursue the careers of their choice. As employees, we are committed to creating an enriching learning community for our students, delivering excellence in what we do, holding ourselves accountable for our work and demonstrating diversity and respect for one another.

What responsibilities will you have in this role?

– Provides leadership to the Technical Services team in acquisitions and cataloguing.
– Co-ordinates the research, evaluation and implementation of processes and policies to monitor and track book/periodical budgets, to ensure acquisitions procedures are accurate, efficient and effective.
– Ensures the latest cataloging protocols are followed and works with the college consortium and other committees to advance or adopt new protocols or to revise existing practices.
– Tracks budgets allocated to LLC collections and keeps the LLC financial systems updated with the most recent budget information.
– Creates and produces budget reports for LLC collections and interpret spreadsheets to explain budget increases or unsupplied materials as requested by the Library Management.
– Develops the collections budget projections for a new fiscal year for print books and journals, electronic books, journals, databases and streamed content making recommendations for increases-based changes anticipated (e.g. inflation, new formats, new teaching programs, librarians requests for new titles, consortium projects, etc.).
– Researches and makes recommendations for implementation when new methods/systems are identified to support acquisitions.
– Designs and delivers staff training on the use of new services/procedures for acquisitions services.
– Liaises with the commercial service providers (e.g. EBSCO and Coutts) to convey service requirements, system/process performance, and resolve complaints.
– Coordinates the completion of large batch cataloguing, and assigns Library Technicians to cataloguing tasks as needed.
– Ensures that collections meet the latest professional standards and that the quality of cataloguing meets the level of accuracy and level of detail required (e.g. complete information provided, correct use of cataloguing fields, notes, etc.).
– Serves on Acquisition, Cataloguing, and Digital Repository Committees of the college consortium to research new resources, develop process guidelines, and implement best practices (e.g. Bibliographic Standards Working Group, Decolonized Catalogue Committee, ILS Migration Cataloguing and Metadata Subgroup, Acquisitions Sub group, etc.).
– Coordinates the gathering and data entry of LLC Service and Resource statistics within specific cycles and timelines and monitors the quality and accuracy of reports produced.
– Coordinates the work of e-resource Technicians to ensure smooth access and operation of e-resources.
– Leads projects pertaining to selected new web services and tools for acquisitions and services (e.g. digital repository, e-book repository, etc.).
– Provides reference and research assistance to demonstrate the formulation of a search and assist users to find content for their research assignments from various formats such as print, online and media.
– Other related duties as assigned.

What qualifications do you need for this role?

– Three-year diploma/degree or equivalent from a recognized post-secondary institution in Library Technician is required.
– Required: intermediate courses in Web-related programming, such as HTML, CSS for web content management; intermediate courses in Excel, MS Office Applications, and Database Design for statistics, repositories and various library projects; intermediate to advanced courses in Cataloguing and Subject Analysis; certifications required for the library LSP (e.g. ExLibris Admin Certification.).
– Minimum of five years’ practical related experience in implementing eServices (eBooks and journals, streamed content) and technical know-how to set up systems e.g. EDI, Ebsco Net, streaming, PDA. Experience with coordinating library collection budgets, dealing with library vendors and consortiums, and problem-solving technical services.
– Experience providing guidance, and assistance in the use of web services and eResources and searching library databases and comfortable providing group presentations.
– Training facilitation experience will be considered an asset.
– In-depth knowledge of collection formats, technical infrastructure needed to support eResources, web services e.g. (Primo, EDS, Springshare, ILS (Sirsi, ExLibris), and office products excel, word, access, adobe etc.
– Well versed in cataloguing and classification principles and Understands tools such as research guides and demonstrates ability to adapt to new technologies.
– Strong problem solving and decision-making skills to identify problems, determine possible solutions, and select appropriate actions.
– Exceptional project management, time management, multitasking and organizational skills; ability to complete tasks and meet deadlines, while working with competing priorities and interruptions.
– Ability to lift up to 20 kg or 44 lbs (i.e., books, periodicals, computers).
– Demonstrated commitment in delivering excellent service to others as this is key in supporting the success of our students and our College.
– Strong leadership, communication, collaboration, teamwork, and people skills.
– Effective ability to interact with others and deal with situations in ways that respect diverse backgrounds, experience, and styles.
– Flexibility in adapting to change and in participating in consultative decision-making processes.

Hours of Work: 9:00am – 5:00pm
Interview process may consist of a practical skills component.

NOTES:

– If employed currently or previously employed at GBC, please log into Cornerstone with your employee account.
– Please ensure your resume highlights all relevant education, training and experience that are applicable to the minimum qualifications for this role.
– The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews.

Closing: Open until filled – now reviewing external candidates.

George Brown College is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). The Human Resources representative responsible for the recruitment for this position will work with applicants requesting accommodation at any stage of the hiring process. Candidates who require accommodation in the interview process may contact [email protected] and all information received will be addressed confidentially.

As a unionized workplace, we support our internal employees by providing first consideration to qualified applications as set out in the Collective Agreement.

For information on George Brown College, please visit our website at www.georgebrown.ca .