Co-op Student Advisor

Please note that there are three positions open for this job.

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant, please make sure to update your current union status in your candidate profile each time you apply for a vacancy. Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates.

Job Number:  J0722-0739

Job Title:  Co-op Student Advisor

Job Type:  Career Development Assignment (CDA)

Department:  Co-op and Career Services

Job Category:  Student Services

Number of Positions:  3

Date Posted (dd/mm/yyyy):  18/08/2022

Closing Date (dd/mm/yyyy):  25/08/2022

Salary (with Salary Rate):  71,085.00 - 77,752.00/Year

Assignment Duration From:  15/08/2022

Assignment Duration To:  01/06/2023

Employee Group:  CUPE 2424

Salary Level:  9PE

Hours Per Week:  35

Date Position Available:  15/08/2022

Carleton is a smart, caring and connected community that inspires and empowers individuals to become change leaders who drive impact in the world. Carleton's faculty and staff strive to provide a superior learning experience for our learners who hail from every province and from over 100 countries around the world. Situated on a beautiful campus bordered by the Rideau River and Canal, Carleton is just minutes from the heart of our nation's government and enjoys easy access to the many organizations, associations and businesses which thrive in Ottawa.

Working under the direction of the Team Lead, Co-op Student Advising, the Co-op Student Advisor, the primary point of contact for co-op students, is responsible for the success of Carleton’s co-op students through effective delivery of co-op preparation and advising programs for undergraduate and graduate co-op students. Additionally, the Coop Student Advisor provides input into the development of the co-op preparation program and delivers the on-line course. S/he advises undergraduate and graduate coop students with regard to the career development process including self-assessment, researching occupations, making informed career decisions, marketing themselves, helping students develop strategies for success on the job and helps with the transition from school to work and work to school. S/he organizes and implements supplementary workshops designed to support and enhance the on line programming to ensure that all co-op students are well prepared to enter the work force. The co-op student advisor is responsible for student success on the work term and conducts site visits with students.

The incumbent must possess the following qualifications:
• Exceptional verbal and written communication skills;
• Excellent interpersonal and advising skills;
• Experience in motivating and educating individuals and groups, particularly postsecondary students, on the technicalities of a job search, including resume review and interviewing techniques;
• Must have a strong customer service focus and possess strong problem-solving skills;
• Ability to work individually and as part of a team;
• Ability to multi-task with tight deadlines;
• Proficient with student information database software (e.g. Orbis) and MS Office;
• Proven ability to communicate with tact, empathy and discretion;
• The ability to maintain confidentiality is essential;
• Knowledge of undergraduate and/or graduate programs and co-op programs;
• This position will require the use of an automobile and must possess a valid driver’s license.

The above is normally acquired through the completion of:
• A 4-year University Degree in a discipline related to social sciences, business, education or social work; or the equivalent (extensive related experience)
• 4-5 years of experience in counselling, training, employment programs or HR/recruitmentrelated roles. Preference will be given to candidates who demonstrate experience with supporting job seekers in a post-secondary environment.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

This position is required to work on campus. Exceptionally, since March 2020, many staff and faculty at Carleton University have been working from home in order to comply with public health requirements while continuing to provide services to support the operational functioning of the university. We are currently in the process of identifying positions that need to work on campus as part of our return to campus process. This position may be required to work temporarily remotely due to public health requirements or it may have been identified as one of the roles that are required to work on campus. If this position is required to work on campus, the successful candidate will be informed of the health and safety measures that are in place to ensure their safety on campus. If there is a requirement to work remotely (it is possible that there could be a requirement to work both remotely and on campus), the successful candidate will work with the manager to set up a remote work environment including discussing appropriate technology and requirements. Please note that once public health requirements permit, Carleton University will resume normal on campus operations and at that point there will be a timely notification provided by the manager and the requirement to working full time physically onsite will resume. Therefore, we are looking for candidates currently in or looking to relocate to the Ottawa area.

Additionally, Carleton University is continuing to maintain a safe work environment and requires mandatory vaccination against COVID-19 as per Public Health recommendations under the Reopening Ontario Act. As Carleton University requires that staff be available to attend on-campus meetings and to work, as required, in person, the successful candidate will be required to comply with this policy and be fully vaccinated before commencing employment. Subject to permitted exemptions under the Ontario Human Rights Code, if you are the successful candidate, your offer of employment will be conditional upon you attesting that you are fully vaccinated with a course of vaccines that have been approved by Health Canada and submitting appropriate proof of vaccination.

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