Buyer

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Position Summary:
Support the administration of the University’s financial and material resources through the application of the procurement process for obtaining the best value of products, pricing and services to fulfill the University needs and ensure appropriate quality and timely reporting to government, auditors, granting agencies and internal governance instances.
Primary Responsibilities:

• Execute procurement activities to assist the Lead Buyers in the acquisition of material, equipment and services for the University community in accordance with established legislation, policies, procedures and guidelines:
• Perform market research, communicate with potential suppliers to assess competition and market trends.
• Coordinate meetings with Lead Buyers, customers, suppliers
• Prepare documentation for contract negotiations and competitive tendering
• With guidance from the Lead Buyers, negotiate the terms of contracts for goods and services.
• Survey potential suppliers and issue requests for quotations; Review quotations received; issue purchase orders and schedule deliveries.
• Maintain up-to-date reporting on all procurement activities
• Prepare draft communication messages and announcements addressed to the customers on the related acquisition projects and disseminate the message through the right channel with the guidance of the Lead Buyer.
• With guidance from the Lead Buyer, ensure compliance to the Regulatory Framework and support sound business decisions in a timely manner;
• Apply administrative or system procedures in the course of the unit’s operations and ensure activities meet established quality requirements.
• Build and sustain good relations with customers by working closely with the Lead Buyer and the customer to understand needs and providing adapted support in the delivery of services.
• Support Procurement Program Manager in market research, benchmarking and development of a vision for the new Procurement Programs.
• Contributes to the design and set up of web pages for any given Procurement Program.
• Assist with the gathering information from the internal key stakeholders across the University in preparation of the publication of the McGill Acquisition Plan.
• Triage the incoming questions from the suppliers in relation to the published McGill Acquisition Plan.
• Attend team meetings, meetings with customers and with suppliers.

Other Qualifying Skills and/or Abilities

• Demonstrate customer-centric problem solving;
• Communicate effectively, assertively and professionally;
• Effective time management to coordinate multiple concurrent procurement activities;
• Demonstrate sound judgement and good business sense;
• Demonstrate strong analytical skills;
• Facilitate effective negotiation;
• Demonstrate proficiency with common office automation software;
• Demonstrates hands on skills with website postings and changes
• An understanding of University culture, policies and procedures an asset.

• McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing. 

Minimum Education and Experience:

DEC III 3 Years Related Experience /

Hourly Salary:

(MUNACA Level G) $30.28 - $37.52

Hours per Week:

33.75 (Full time)

Supervisor:

Assoc Dir Procurement

Position End Date (If applicable):

2024-05-31

Deadline to Apply:

2023-06-02

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca .