Animal Ethics & Compliance Administrator

Updated: 2 months ago
Location: Winnipeg St James Assiniboia NW, MANITOBA
Job Type: FullTime

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Position Summary:
Under the supervision of the Director Animal Compliance, facilitate, coordinate, provide administrative support to the animal care program of McGill University and Affiliated Research Institutes. Administer final approvals of protocols, renewals and amendments for all sites (University and Affiliated Research Institutes). Administer the Pedagogical Merit Review of teaching and training protocols.  Advise researchers, FACC Administrators and Chairs, OSR and other stakeholders regarding University and regulatory agency policies, guidelines and procedures.  Prepare agendas and documents, and take minutes of the University Animal Care Committees and/or Subcommittees.   Performs work related to for training verification and ethics review administration.  Implement procedures, prepare reports and participate in new projects. 
Primary Responsibilities:

Administer final approvals of protocols, renewals and amendments from all McGill and Affiliated Research Institute sites:

  • For all protocols, renewals and amendments in queue for final approval, review and reconcile to ensure quorum, training completion and peer review for scientific or pedagogical merit. 
  • Process electronic approvals using the software platform.  Issue signed animal certificates and upload them in the software.  Adjust animal use registers at final approval for species where the census is not done automatically using cage cards. 
  • Correct protocol issues that can only be fixed at final approval.
  • Enter protocol data and link grants on OSR’s InfoEd system.  Alert OSR staff or other stakeholders of new protocol linkages.
  • Process protocol terminations and transfers and informs appropriate stakeholders.
  • Ensure timely follow-up on issues with OSR (includes reminder emails to researchers and FACCs), Facility Animal Care Committees (FACCs), Training Advisor, researchers, animal facility staff and other stakeholders.

Administer the Pedagogical Merit Review of teaching and training protocols

  • Document the infrastructure, in consultation with Director, other team members and appropriate departments, for administering and tracking pedagogical merit review of teaching and training protocols.
  • Establish and maintain a list of pedagogical merit reviewers, by area of expertise.
  • Maintain and track student or participant evaluations for pedagogical merit reviews of full renewals.  Summarize student or participant evaluations for reviewers (multiple choice and descriptive responses).
  • Track protocols that are up for pedagogical merit review and inform principal instructors and FACCs in a timely fashion of the documents and process.
  • Follow-up in a timely fashion on issues with the review process. 
  • Issue confirmation letters for successful and unsuccessful pedagogical merit outcomes and join these to protocols. 

Liaison, Committee administration, General Administration.

  • Ensure continuous support to researchers, FACC Administrators and Chairs, OSR and other stakeholders in the delivery of services by keeping up-to-date on the animal care program and regulatory policies, guidelines and procedures, confirming priorities and timeframes, and organizing work accordingly.
  • Prepare agendas and documents, and take minutes of the University Animal Care Committees and/or Subcommittees (exact committee assignment to be established and revised from time to time).  Meetings and minutes are of a scientific or technical nature.
  • Regularly confer with supervisor in order to discuss problems and to plan ahead. Assess and resolve administrative problems. When appropriate, inform Director or Vice-Principal’s office and formulate recommendations.  Liaison with Vice-Principal’s office over administrative matters.  

Part of systematic backup scheme for the office and other related duties

  • Provide backup in case of foreseen and unforeseen absence for other team members, notably for training verification,  ethics review administration and basic software platform support.
  • Member of the IT System Core Development and Support Team.  Participate in software development testing or functional testing of technical fixes by IT Support.

Other Qualifying Skills and/or Abilities

DEC III Animal Health Technology or related field.  3 years relevant experience.  Demonstrated organizational skills to work in a fast-paced office environment with specific time-critical deadlines. Proven ability to prioritize and multitask. Knowledge of McGill and CCAC animal care policies and procedures, and of research environment.  Initiative and ability to work autonomously and as part of a team.  Proven service orientation and communication skills.  Proficiency in office systems, including word processing, spreadsheets, database, presentation software, email. Familiarity with application / approval database platforms (e.g. Darwin/eSirius, InfoEd).  Ability to take notes and minutes including technical vocabulary. English (spoken and written); French (spoken and read). 

Connaissance du français et de l'anglais. L'Université McGill est une université de langue anglaise où les tâches quotidiennes peuvent nécessiter une communication verbale et écrite en anglais. »

“Knowledge of French and English. McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.”

Minimum Education and Experience:

DEC III 3 Years Related Experience /

Hourly Salary:

(MUNACA Level H) $33.05 - $40.97

Hours per Week:

33.75 (Full time)


Director Animal Compliance

Position End Date (If applicable):


Deadline to Apply:


McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

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