Alumni Engagement Manager

Staff - Non Union

Job Category
M&P - AAPS

Job Profile
AAPS Salaried - Development & Alumni Engagement, Level C

Job Title
Alumni Engagement Manager

Department
Alumni Engagement | Development and Alumni Engagement | Faculty of Medicine

Compensation Range
$6,378.58 - $9,189.17 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date
February 14, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Sept 6, 2024

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.

Job Description Summary
The Alumni Engagement Manager works closely with the Associate Director, Alumni Engagement and the Executive Director, Development & Alumni Engagement in the development and implementation of the alumni engagement program. The role will be instrumental in developing and managing priority alumni relationships in the Lower Mainland, across British Columbia and in national and international markets, in order to advance the Faculty s strategic goals through building relationships, community outreach initiatives, enriching the lives of alumni and developing relevant and engaging communications materials. The optimal goal is the development of a lifelong meaningful relationship between the Faculty and its alumni.
Working in collaboration with the Faculty of Medicine and alumni UBC, the successful candidate works closely with the Faculty of Medicine Development Office to ensure strategic identification, cultivation and stewardship of relationships with key alumni leaders, which may include; leveraging existing alumni and institutional relationships, identifying volunteer opportunities to engage alumni, building connections to respond to alumni interests, engaging academic units and facilitating fundraising opportunities, and organizing special activities and/or events that further such objectives.
Organizational Status
Reports to: Associate Director, Alumni Engagement, Faculty of Medicine.
Works with: This position is a member of the Faculty of Medicine Dean s Office; works closely with the Faculty, staff and student leadership; Faculty Advisory Committees; student and alumni groups representing the Faculty; and colleagues in the Office of alumni UBC. May involve the President s Office, Vice-Presidential Offices, Ceremonies, Public Affairs, and other senior administrators, as appropriate.
Contacts: Alumni, volunteers, donors, external community partners and professional organizations and government agencies.
Work Performed
MAJOR RESPONSIBILITIES
Strategic Alumni and Community Relations
-Works closely with the Associate Director, Alumni Engagement, and Executive Director, Development & Alumni Engagement, FoM to develop strategic plans, in collaboration with Faculty and University partners, to leverage alumni and community engagement, knowledge of alumni, interaction with students, alumni networks and strengthen Faculty partnerships with identified priority alumni communities.
-Identifies and builds connections with key individual alumni to develop and implement a comprehensive strategy to mobilize alumni to be Faculty ambassadors.
-Develops and maintains external relationships that contribute to strategic alumni relationship management, including those with professional organizations, government agencies and officials, and community organizations.
-Identifies opportunities with strategic internal and external communities to build relationships of institutional value and engage high-level alumni to advance those relationships within their respective communities.
-Plans and executes a series of high impact events with strategic communities to develop and engage strategic partnerships for the Faculty.
Volunteer Management
-Grows the base of engaged volunteers through strategic identification of alumni for cultivation
-Partners with faculty members and staff to integrate and promote alumni participation in existing and expanding volunteer opportunities within the Faculty.
-Assists in building volunteer capacity within the Faculty to foster a stronger sense of community amongst alumni and students.
-Identifies potential alumni volunteers for MAA committees, and other Medicine advisory committees, as well as representative opportunities such as graduation and orientations.
-Develops and implements volunteer recognition opportunities.
Student Relations
-Connects students with alumni, celebrating student success, and leveraging existing student affinity and leadership groups.
-Leads efforts to engage students from orientation through to graduation in each school and department in the faculty
Communications
-Works closely with the Associate Director, Alumni Engagement to develop strategy
-Manages communications with alumni communities within their portfolios.
-Manages, creates and develops content for all faculty of medicine alumni office communications including, but not limited to, alumni e-newsletters, e-blasts, and website content.
-Responsible for the faculty of medicine alumni office social media strategy
-Provides content for the Faculty s website and other collateral materials, as well as Trek Magazine
-Articulates Faculty aspirations and needs to alumni UBC team to ensure alignment and maximum impact of resource investments.
-Maintains accurate alumni profiles and program information in the University s database in a timely, accurate and appropriate manner.
Event Management
-Working closely with Associate Director, Alumni Engagement, oversees and may coordinate a series of high impact events associated with milestone events and activities including but not limited to reunions, program anniversaries, student & young alumni events, etc.
-Works closely with the Associate Director, Alumni Engagement to anticipate strategic institutional and Faculty milestones and integrates these activities into a strategic alumni management strategy.
Fundraising
-Working closely with the Faculty of Medicine Development Office, ensures plans and strategies are well integrated with overall Development plans.
-Working closely with Development staff, collaborates on plans to cultivate prospective major and planned giving alumni donors.
-Working closely with the Development staff, collaborates on strategic fundraising appeals for alumni donors.
WORK PERFORMED
-Works in partnership with Faculty of Medicine Dean s Office to facilitate strategic alumni relationships to maximize student, alumni and community engagement and support of the Faculty.
-Participates in developing and implementing a comprehensive plan for identifying, cultivating, engaging, and stewarding high-level student and alumni leaders.
-Participates in developing and implementing strategies to identify alumni needs then connect them with appropriate opportunities and partnerships within the University.
-Works closely with Associate Director, Alumni Engagement to ensure appropriate recognition, acknowledgment and stewardship programs are implemented for identified student, alumni and community leaders.
-Works closely with the Associate Director, Alumni Engagement in developing and implementing a program of assessment and evaluation to monitor and measure progress.
-Assist development staff in developing a comprehensive plan for identifying, cultivating, engaging and soliciting donations in support of the Faculty.
-Maintains accurate information management of alumni and integrates data collection and data mining into work plan.
-Performs other related duties as required (especially those related to the planning and execution of special events and/or activities).
Consequence of Error/Judgement
The incumbent will oversee many of the Faculty of Medicine s most visible interactions with alumni, thus errors in judgment could have far-reaching and long-term financial and non-financial consequences. For example, the incumbent will help identify and nurture relationships with influential alumni who may be approached by the Faculty for key leadership roles.
Supervision Received
Works independently with general direction from the, Associate Director, Alumni Engagement, and the Executive Director, Development & Alumni Engagement, Faculty of Medicine. Reports to Associate Director, Alumni Engagement; establishes performance goals and expectations in consultation with same.
Supervision Given
May have one or two direct reports.
Preferred Qualifications
Undergraduate degree in a relevant discipline. University degree in a relevant discipline.Minimum of 3 years related experience or the equivalent combination of education and experience.Minimum three years experience at a post-secondary education institution, including significant alumni relations and/or advancement experience and/or experience in fundraising.
Experience in budget development and control required.
People management experience.
Proven leadership abilities.
Experience in program development, delivery, and management.
Experience in strategic planning, implementation, and communications, or the equivalent combination of education and experience. Excellent interpersonal and relationship-building skills.Comfort with consultative processes.Customer service and solutions-oriented.Creative thinking and problem-solving abilities.Ability to manage multiple priorities, complex tasks, and to meet deadlines.Ability to lead initiatives and projects involving senior colleagues and volunteers.Agility in team environment and in working with a wide range of people.Excellent organizational skills.Ability to effectively manage time and to work well under pressure. Excellent attention to detail.Outstanding verbal and written communication skills.High-level understanding of University advancement issues and environment.