Admissions Officer

Internal candidates will be given priority consideration at this time. If you are an internal applicant, please make sure to update your current union status in your candidate profile each time you apply for a vacancy. Please note: Carleton University encourages applications from all qualified candidates.

Job Number:  J1021-0300

Job Title:  Admissions Officer

Job Type:  Continuing Full Time

Department:  Admissions Services

Job Category:  Student Services

Number of Positions:  1

Date Posted (dd/mm/yyyy):  14/10/2021

Closing Date (dd/mm/yyyy):  21/10/2021

Salary (with Salary Rate):  70,381.00 - 76,982.00/Year

Employee Group:  Administrative Staff - CUPE 2424

Salary Level:  9PE

Date Position Available:  18/10/2021

Reporting to the Assistant Director, Admission Services, and the Senior Admissions Officer, the Admissions Officer decides upon the admissibility of undergraduate applicants, their entry, and eligibility for transfer credits. The incumbent represents the Office of Admissions at various Faculty Committee meetings, remains conversant with university policy, and provides admissions advice to students, educators, counselors, faculty, and various outside organizations. In addition, the incumbent contributes to the development of admissions policies and procedures, researches information regarding admission requirements for senior high school and post-secondary courses offered in Canada and international systems of education, and determines the required courses and/or diplomas and degrees for specific degree programs and prepares worksheets and charts. The Admissions Officer responds to individual information requests, participates in on-campus liaison programs for prospective students, and performs other admissions duties as required.

The incumbent must possess the following qualifications:
• A demonstrated ability to work with diverse groups in a cross-cultural environment.
• Demonstrated ability to handle projects with short deadlines that require precise calculations and analysis.
• In-depth knowledge of national and international education systems.
• Broad knowledge of University academic programs, structure, and admissions.
• Ability to work independently exercising sound judgment.
• Resourceful with the ability to take initiative.
• Exceptional interpersonal communication and public relations skills.
• Experience providing advising to students/clients with tact and diplomacy.
• Excellent organizational skills.
• Ability to multi-task, coordinate and execute projects/activities efficiently and effectively.
• Strong analytical, problem-solving and interpretive skills.
• Must be able to write clear concise text.
• Strong computer skills - specific experience with common software packages/applications (Microsoft Word, Excel, listservs, Access, PowerPoint), and the ability to keep up with and adapt to changing technology.
• Knowledge of the Banner software program or other student information system an asset.

The above is normally acquired through the completion of:
• Successful completion of an honours undergraduate degree. An equivalent amount of education and experience will be considered.
• Six years of relevant administrative work, preferably in an academic setting.

Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

By applying for this job you are acknowledging that the actual duties associated with this job may differ somewhat from those identified in the job posting and that you will agree to perform the duties of this job as determined through the joint job evaluation process.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

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