Admissions and Academic Administrator

Date Posted: 05/15/2024
Req ID: 37321
Faculty/Division: Faculty of Nursing
Department: Lawrence S. Bloomberg Faculty of Nursing
Campus: St. George (Downtown Toronto)
Position Number: 00056213

Description:

About us:

The University of Toronto’s Lawrence S. Bloomberg Faculty of Nursing ranks among the premier nursing programs in the world and is a global leader in ground-breaking research and education.

Your opportunity:

Under the general supervision of the Assistant Dean and Registrar, the Admissions and Academic Administrator is responsible for administrative functions including advising students on program and/or course requirements, preparing acceptance and/or decline letters to applicants, analyzing service delivery and/or internal processes and recommending improvements, editing content for brochures, newsletters, websites and/or handbooks, room bookings, and promoting programs at recruitment events. This position will also be responsible for coordinating in-person and virtual student services related events and assisting with the student examination process.

Your responsibilities will include:

• Providing advice to departments and staff on admissions requirements
• Providing detailed explanations of admissions decisions
• Reviewing and assessing admissions applications
• Disseminating information regarding recruitment dates, requirements and application procedures
• Tracking and monitoring recruitment activities
• Liaising with contacts to obtain exams and related materials
• Handling the delivery of examination question booklets
• Coordinating appropriate accommodation needs for students

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three years of recent work experience in a post-secondary registrarial environment including experience with admissions and student recruitment.
• Experience providing advice to departments and staff on admissions requirements.
• Experience reviewing and assessing admissions applications and providing detailed explanations on admissions decisions.
• Experience coordinating the examination process while maintaining a high degree of confidentiality.
• Experience coordinating events including determining the logistical details and liaising with stakeholders to coordinate space and resource requirements.
• Experience promoting programs at recruitment events.
• Experience tracking and monitoring recruitment activities.
• Experience maintaining websites and databases, and generating reports.
• Experience analyzing existing processes and systems and making recommendations for change.
• High level of proficiency with MS Office Suite, exam software, learning management systems, student information systems and content management systems.
• Excellent oral and written communication skills.
• Excellent organizational and problem-solving skills.
• Strong interpersonal skills with the ability to exercise good judgment in dealing with faculty, staff and students.
• Excellent customer service skills and a commitment to student success and the enhancement of diversity.
• Ability to work in a collaborative environment that requires multi-tasking, managing competing demands and adaptability.

To be successful in this role you will be:

• Communicator
• Multi-tasker
• Organized
• Resourceful
• Self-directed

Closing Date: 05/27/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 11 -- $73,748 with an annual step progression to a maximum of $94,310. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Registrarial Services
Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

This role is currently not eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline .