Administrative Coordinator

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed on our Benefits Overview page .

Location - North Campus Edmonton. This role is exclusively in-person.

Working for the University of Alberta 

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Position Summary

We are looking for the ideal administrator coordinator to join a respectful, collegial working environment in HSERC. The incumbent will be responsible for providing administrative support to the Health Sciences Education and Research Commons (HSERC). 

Duties

• Answers phones for the area. Redirects calls or takes messages for the appropriate staff member.
• Greets visitors to the area and routes them to the appropriate area.
• Performs word processing and data entry for the area.
• Prepares and types letters, emails and other area related correspondence. 

Area Operations

• Maintains files and filing systems.
• Troubleshoots photocopier and phone issues; organizes service calls as required and maintains adequate levels of supplies for machines, including shredding services.
• Schedules and coordinates meetings, events and activities including scheduling rooms, organizing equipment, ordering catering and assembling materials.
• Maintains inventory of office equipment and supplies.
• Sorts and distributes mail; arranges mail slots for new staff; schedules courier service, as required.
• Serves as recording secretary to area/ program Committees.
• Coordinates card access and door access. Where still required, processes key deposits, revenues, returns and refunds.
• Books meeting room space.
• Initiates purchase requisitions, purchase orders and invoices through SupplyNet. Initiates vendor payments.
• Liaises with Facilities and Operations on behalf of the area.
• Posts notifications and event signage.
• Processes and manages OneCard after-hours access.
• Communicates relevant facilities and operations information to ensure all area staff are informed of activities that may affect them.

Qualifications

• High School Diploma
• First point of contact for the area; strong customer service and communications skills required
• Office experience and strong working knowledge of MS Office (Word & Excel) required
• Accuracy, attention to detail, and strong organizational skills required
• Ability to work in a dynamic fast paced environment required
• Strong initiative and problem solving skills required
• Flexibility in being able to work independently and as a team member required
• Position is an on campus position; no ability to work from home
• Must be flexible to hours of work as it may vary from 06:30am to 06:30pm.  Schedule determined in advance
• Experience in a healthcare simulation center is required
• Experience with mannequin simulators and computer streaming technology is an asset

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.