Administrative Coordinator

Position Details
Position Information

Position Title	Administrative Coordinator
Department/Unit	English
Location	Halifax, Nova Scotia, Canada
Posting Number	S154-24
Employee Group	NSGEU Local 77
Position Type	Regular, On-Going
Duration of Contract (if applicable)
Employment Type	Full Time
Full-time Equivalency (FTE)	1.0
Salary	$25.08 - $31.80 per hour ($42,378 - $53,750 per annum, 32.5 hours per week)
Classification	C6
Provisional Statement	This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.
About Dalhousie University	Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary	Reflecting the exciting expansion of Literary and Cultural Studies in recent years, the Dalhousie English Department offers courses devoted to a wide range of topics, from Jane Austen to Paul Auster, Dylan Thomas to Bob Dylan, King Lear to King Kong. The Administrative Coordinator is responsible for wide-ranging administrative functions in support of teaching, research, undergraduate, and honours programs for the Department of English to ensure excellent services in support of the Chair and the Department.
Key Responsibilities	Ensure the efficient daily operation of department office and serve as the first point of contact for all department-related matters. Support the Chair with the preparation of the annual department resource allocation request; monitor and reconcile expenses on a monthly basis to ensure compliance with the operating budget; investigate discrepancies and variances; provide support for annual givings, endowment and research accounts affiliated with the department. Assist with the preparation of various financial forms. Coordinate the timely submission of monthly and biweekly payroll information profiles, personal information profiles, exception payment forms, time sheets, etc. for student and casual employees, part-time academic positions, research assistant positions, and postdoc appointments. Initiate and oversee hiring process for CUPE Part-Time Academic and Teaching Assistant appointments, as well as DFA appointments. Serve as Hiring Initiator in PeopleAdmin. Coordinate timetable schedules annually, working with Chair, Undergraduate Coordinator, and Graduate Coordinator. Liaise with full and part-time faculty and other departments as necessary to ensure class schedule meets academic program requirements, and classes are scheduled to meet the needs of students. Act as a resource person for potential applicants and registered students; respond to inquiries regarding Department’s programs, facilities, deadlines, activities, etc.
Note	The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications	Business/Office Administration diploma with three to five years of related experience (or equivalent combination of training and experience). Experience with administrative functions including financial processes, expense monitoring, and office communications. Experience in providing excellent service to clients. Experience in successfully coordinating and supporting administrative and operational processes, projects, and events. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams), and web-based administrative systems and office technologies. Demonstrated strong written communication skills and the ability to work autonomously are vital to this role.
Assets	Undergraduate degree. Experience in a post-secondary education setting. Experience with Dalhousie systems such as Banner, Timetable Assistant, FAMIS, Finance Self Serve, and Navigator.
Job Competencies	Respect & Inclusion Adaptability Knowledge & Thinking Skills Communication Service
Additional Information	Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration	Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit. We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement	Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity .

Posting Detail Information

Number of Vacancies	1
Open Date	05/10/2024
Close Date	05/20/2024
Open Until Filled	No
Special Instructions to Applicant
Quick Link for Direct Access to Posting	https://dal.peopleadmin.ca/postings/16553