Administrative Coordinator, Corporate Engagement

Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Career Development Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates.

Job Number:  J0821-0189

Job Title:  Administrative Coordinator, Corporate Engagement

Job Type:  Term Assignment

Department:  University Advancement

Job Category:  Fundraising

Number of Positions:  1

Date Posted (dd/mm/yyyy):  01/09/2021

Closing Date (dd/mm/yyyy):  12/09/2021

Salary (with Salary Rate):  57,081.00 - 62,338.00/Year

Assignment Duration From:  20/09/2021

Assignment Duration To:  31/08/2022

Employee Group:  Administrative Staff - CUPE 2424

Salary Level:  7PE

Date Position Available:  20/09/2021

Reporting to the Director, Major Gifts, serving University Advancement’s Corporate Relations goals, the incumbent is responsible for providing a variety of support services including administrative support, data integrity, event coordination, communications and fulfillment for corporate partners.
In addition, the incumbent is responsible for assisting with all departmental projects as determined by the Director, Major Gifts in order to strengthen the corporate relations portfolio.
It is essential that all corporate engagement work is carried out with the highest standards, accuracy of information and quality of presentation as they reflect the University’s reputation to its internal and external stakeholders.

The incumbent must possess the following qualifications:
Strong organizational and administrative skills
• Strong ability to prioritize and complete tasks thoroughly and within a tight time frame, while paying strict attention to detail
• Careful record keeping of engagement activities, such as minutes, activity coding in databases, social media engagements, etc.
• Excellent interpersonal skills and customer service
• Excellent written and verbal communication skills,
• Must have judgment and tact, along with the ability to interact fairly and professionally with alumni, donors, partners and members of the senior executive who request information or assistance.
• Experience supporting event planning and coordination
• Experience providing administrative support to a team and committees
• Knowledge of the following software/programs are required:
• Microsoft Word, Outlook, Excel, and PowerPoint. Experience with Access, HTML, Banner and WordPress would be an asset.
• Experience with databases and associated research methods would be an asset
• Knowledge of general office practices
• Occasional, mandatory overtime work required on weekends and weeknights

The above is normally acquired through the completion of:
• Completion of a two (2) -year college diploma in a related field.
• Five (5) years of progressive related office administration and customer service experience, including event and/or communication support.

If you are an internal applicant, please make sure to update your current union status in your candidate profile each time you apply for a vacancy.

Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

By applying for this job you are acknowledging that the actual duties associated with this job may differ somewhat from those identified in the job posting and that you will agree to perform the duties of this job as determined through the joint job evaluation process

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

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Please confirm that you have updated your candidate profile, if you are a returning applicant. Please note your profile includes important screening information.